Beckham East and West Parish Council

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DRAFT Minutes of East and West Beckham Parish Council

Meeting Held on Thursday 13^th July  2017

Present.  

Cllrs.G. Place,(chairman)  A. Sweeney K. Lord,  J. Dovey, R. Batt, D. Barrass.

Dist Cllrs. M. Knowles,      J.Stibbons (clerk)

The chairman opened the meeting at 7.30pm,

1.    Apologies Cllr. R. McNeil Wilson

2.    There were no declarations of interest.

3.    The minutes of the Parish Council meeting held on Thursday13^th July 2017 having been previously circulated, it was proposed by Cllr.Dovey that they be accepted as correct. This was seconded by Cllr. Sweeney and approved by the members present.

The chairman then signed the minutes.

4.    There were no matters arising from the minutes.

5   Any reports from the Police, County or District Councillors

Dist. Cllr M. Knowles – The final financial position in June has shown a surplus against budget of £671,000 for the year ended March 2017.

The saving made by the management restructure last October when the Chief Executive and Head of Finance resigned to take up post at Yarmouth – is projected to be around £200,000 per annum

The Deep History Coast Project. The bid for £2 million funding from central government <was unsuccessful. The project will still be taken forward with  £500,000 from reserves  with work at West Runton and Cart Gap the first objectives.

Waste contract – the current contract with Kier is due to end in 2018, and officers are preparing for the negotiation of a new contract.

The waiting list for brown garden waste bins is about to be addressed – the original contract was for up to 19,000 bins and we are currently very near to that threshold.

6. Planning Decision notices

PF/17/0878 – permission for variation of conditions at White Gates,Sheringham Road.

PF/17/0786 – Permission for single storey extension at Jalna, Church Road.

7. Allotments Two applications for allotments have been received from people not

resident in the parish. It was agreed that this should be published in the news letter and if

allotments were still available they could be let to non-residents.

It was agreed to obtain quotes for construction of an apron onto the road frontage and

concrete strips where vehicle wheels run.

Gateway hedges need cutting back to improve viability.

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8. Defibrillators. Lottery grant has now been approved and defibrillators are to be

ordered in the near future.

9. Solar Community Fund Committee.(Report) Maps have been delivered.

Installation to be one at the bus shelter, one in the Sheringham Road notice board and one

at the East Beckham notice board.

It was proposed by Cllr. Lord that the quote of £300 to install the bench in the bus shelter

and fix three map boards should be accepted. This was seconded by cllr. Dovey and

approved.

The bus survey has been completed and walk leaflets are to be circulated to all houses

and be available for visitors.

The graveyard will keep it original entrance but the pillars are to be of flint. Three quotes have been received £8641, £8075 and £5000 from Neil Thompson. Although the quotation of £5000 did not include provision of flint gateposts or the reinforcing of the entrance, which would involve extra cost, it was proposed by Cllr. Lord that Mr Thompson be asked to carry out the work as his was the most competitive quote. This was seconded by Cllr. Dovey and carried.

10. Beckham and Bodham Village Hall. The Beckham and Bodham village hall

association have asked for financial assistance to refurbishment of the disabled toilets. A

quotation of £2076 had been received to carry out the work. It was proposed by Cllr. Lord

that this should be paid by the Solar Farm Fund.

This proposal was seconded by Cllr.Sweeney and approved.

11. Tree safety. Three quotations had been received to provide tree safety.

The lowest quotation was for £1800 being £600 for immediate remedial work and £1200

for continued safety inspections and work. It was proposed by Cllr. Sweeney that this

quotation should be accepted. This was seconded by Cllr. Lord and carried.

It was noted that Highways are aware of the dangerous condition of the Chestnut trees

next to the post box at Chestnut Farm.

12. Playing Field.  Safety Report (RoSPA) All equipment was found to be in a

satisfactory condition  but the swings should have a fitment on the top to prevent pigeons

roosting.

It was agreed to invite Playsafe to install the equipment approved at a previous meeting.

13. Financial matters.

Bank Balances at 30/3/2015 Current a/c £10712.87  Savings a/c £18592.74

To approve the following payments and sign cheques:-

N C C Digital Images£120

Nest box CompanyBird/Bat boxes£711

ChevertonsPrinting£169.20

RoSPA inspectionPlaying Field£79.80

NPSMaps and sign boards£1590

K. LordExpenses£52.99

14. Correspondence A survey of local ponds is being undertaken

15. Matters for information only or for the next agenda.

Following a meeting called by NCP and attended by Cllr. Dovey it was agreed that a Parish Plan phase 2 should be included for discussion in the next agenda.

There being no further business the chairman closed the meeting at 9.46pm.

DRAFT Minutes of East and West Beckham Parish Council
Meeting Held on Thursday 9th March 2017

Present.
Cllrs. R. Wilson,(chairman) A. Sweeney K. Lord, G. Place, J. Dovey
Dist Cllrs. M. Knowles, S. Butikofer J.Stibbons (clerk)

The chairman opened the meeting at 7.32pm,

1. Apologies County Cllr. M. Baker Cllr. R. Lewis

2. To receive declarations of interest.
Cllr. Dovey, Sweeney and Lord declared an interest in item 6.

3. The minutes of the Parish Council meeting held on Thursday 12th January 2017 having been previously circulated, it was proposed by Cllr. Dovey that they be accepted as correct. This was seconded by Cllr. Place and approved by the members present.
The chairman then signed the minutes.

4. There were no matters arising from the minutes.

5. Co-option. It was noted that one resident had indicated an interest in becoming a member of the Parish Council. A formal application would be favourably considered for co-option.

6. Reports.
Dist. Cllr Knowles NNDC budget was showing a forecast income of £300,000 from the Second Homes tax.
The District council are debt free and are forecasting a surplus against budget. This could become a shortfall of £1.3 million in the coming year as there will be no increase in the North Norfolk Dist. Council precept, but Norfolk County Council are raising their precept by 4.8%

7. Community Fund.
The maps are still not ordered as other companies are being approached for quotations.
A map of the proposed area was given to the meeting. When the final map is produced it will measure 110cm X 71cm.
An application has been made for membership of the Ordinance Survey (Public sector mapping)
E. Beckham Church – A style has been re-instated. Archive prints of the church have been obtained. These can be used on the web site or in the magazine. Copyright for all the pictures is £120. These could be used on information boards at both churches. The maximum cost of printing this information board would be £150
Community Bus service. A survey will be printed in the next magazine to discover how many people would use the service. A regular Saturday route from East and West Beckham could be arranged if a contribution to the cost were made.
Play Area. The lease has ten years to run. There is a need for maintenance. The swings are fine but the fence needs replacing.
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Benches will be installed when the weather improves.
The Volenteers will visit again on the 22nd and 23rd of March. The Tesco grant of £1000 will pay for work to be carried out and a management plan formulated. It was proposed by Cllr. Sweeney that two picnic tables should be purchased, one for E. Beckham common and one for the Nature area at a cost of £500 each. This was seconded by Cllr. Place and approved
It was agreed that pictures of the Beckham village signs should be hung in the Village Hall
along with the pictures of the Bodham village signs.
It was noted that the Mission Hall at East Beckham had been recently sold at auction for £44,000. By the wording of the deeds this money is to be used for the benefit of the
Beckham village church.

8. Financial matters.
The following invoices were approved and paid:-
R. Harrod Digger hire £174
J. Stibbons Salary/expenses £518.75
HMRC PAYE £130.60
A copy of the projected income/expenditure for the year to end of March was handed to the members. This showed the balance of the current account to be £10142.43 and the Savings account of £26636.96
The internal auditor appointed for the financial year to 31st March 2017 is Mrs. C. Warsop.
It was agreed that Cllr. Dovey should become an additional Bank signatory.

9. Insurance renewal
Insurance is due for renewal on 1st April 2017. A five year fixed contract is available which would show a considerable saving over the annual review in place at present.
It was proposed by J. Dovey that this five year agreement should be accepted. This was seconded by K.Lord and agreed. Cover for play equipment to be increased to £15000

10. Planning.
PF/16/0210 Extension and alteration of garage/workshop to front of dwelling. White Gates, Sheringham Road, W. Beckham. The parish council supports this application.
PF/17/0256 Removal of condition 2 of permission ref 74/1292 to remove agricultural occupancy restriction. The parish council supported this application.
PF/17/0001 Revised design of holiday let at Highlands Farm, W. Beckham
Application withdrawn.
PF/14/0925 It was noted that at the Public Inquiry into the erection of a wind turbine at Pond Farm, Bodham a decision had been taken to allow the development.
At the same inquiry it was decided to allow a wind turbine at Selbrigg Farm, Hempstead.

11. Correspondence.
Barclays Bank confirmation of signing amendments.
Hornsea three offshore wind farm consultation event.

12. Matters for information only or for the next agenda.
It was noted that a Workshop for footpath registration will be held on 18th March.

There being no further business the chairman closed the meeting at 9.26pm

Present.  

Cllrs. R. Wilson,(chairman)  R. Lewis K. Lord, G. Place,  J. Dovey. J. Stibbons

The chairman opened the meeting at 7.32pm,

The chairman paid tribute to Mr. Richard Moreton who had been a member of Beckham parish council for many years.  The death of Mr. Philip Leaver was also noted with sadness.

1.    Apologies Cllr. A. Sweeney  County Cllr. M. Baker Dist Cllr. M. Knowles

2.    To receive declarations of interest.

Cllr. Dovey, Lewis and Lord declared an interest in item 6.

3.    The minutes of the Parish Council meeting held on Thursday 10^th November 2016 having been previously circulated, it was proposed by Cllr. Place that they be accepted as correct. This was seconded by Cllr. Dovey and approved by the members present.

The chairman then signed the minutes.

4.    Matters arising from the Minutes

(item 6) The latest quotation for the refurbishment of the toilets at the Bodham and Beckham village hall can be covered by the grant already received.

(item 8) Cllr. Place was unable to attend the Public Enquiry into the wing turbines. The parish council was represented by Cllr. Dovey.

5.    Reports. There were no reports from the County or District councillors or the Police.

6.    Community Fund.

• The benches at the Bus Shelter and W. Beckham green are being installed by R. Wilson and G. Place. The benches in East Beckham at the allotments and Valley Farm corner are being installed by R. Lewis and. McNeight.
• It was decided to obtain a quotation to move the notice board from outside Chestnut Farm to an area beside the bus shelter.
• The cost of Parish Map Boards including all art work, can be supplied by N.P.S. at a cost of £1350. It was proposed by Cllr. Place that these boards should be purchased. This was seconded by the chairman and approved.
• A quotation to erect the three new Parish Map boards, one near the notice boards opposite Allotment Lane West Beckham and the other by the East Beckham notice board is to be obtained.
• G. Place agreed to clean and treat the seat neat the Sheringham Road notice board.
• Defibrillator – it was decided to wait for a decision from the Lottery Fund application which should be announced in March. It this grant was not approved the Parish council would then go ahead and install one in each village.

• East Beckham churchyard – it was agreed to ask Mr. Batt for permission to erect a signboard saying this was the site of an ancient church.
• West Beckham allotments – it was proposed by J. Dovey that a digger should be hired to clear the old trees and other rubbish so the field could be ploughed and planted. This was seconded by K. Lord and carried.
• A Rota of volunteers is to be drawn up to inspect playground equipment, defibrillators, noticeboards, and other parish property.
• The repairs to the bus shelter will be £500. This was approved by the members.

7. Financial matters.

The following invoices were approved and paid.

TCVClearing E. Beckham common£360

Village HallRoom hire£120

ChevertonsPrinting£90

8. Planning.

PF/16/1730 Glabri, Back Lane, Variation of condition 2 of permission PF/16/0446 to allow for design changes and removal of condition 4.

The parish council objected to this application but felt it was pointless asking for comments as the work has already started. The site will be seen from the footpath and also from the Sheringham Road.

As from April 2017 all comments and observations on planning applications must be received by NNDC within 21 days of the planning notification.

All future planning applications will be sent to the clerk by e-mail with attachments of the detailed plans. These will be forwarded to parish councillors. After consideration all councillors would reply to the clerk with their observations.

 

Councillor Wilson proposed that If the application was considered to require full discussion then a meeting should be called. If a formal meeting of the council was not considered necessary by a majority of the councillors the clerk should be given authority to reply. Comments by Parish Councillors should be sent to the clerk by e-mail so a written record can be kept.

This proposal was seconded by Councillor Pace and approved by the members present.

9. Correspondence.

• Electoral review draft recommendations
• Updated bus time table

10. Matters for information only or for the next agenda.

Cllr Lewis informed the meeting that he will be moving out of East Beckham and the March meeting will be his last attendance.

 

There being no further business the chairman closed the meeting at 8.40pm

DRAFT Minutes of East and West Beckham Parish Council

Meeting Held on Thursday 10^th November  2016

Present.  

Cllrs. R. Wilson, (chairman), J. Dovey.  R. Lewis  K. Lord,  G. Place,   A. Sweeney

J. Stibbons (clerk)

The chairman opened the meeting at 7.32pm

1.    Apologies  Cllr. R Moreton, County Cllr. M. Baker Dist Cllr. M. Knowles

2.    To receive declarations of interest.

Cllrs. Dovey,  Lewis, Lord and Sweeney declared an interest in item 6.

Cllr. R. Wilson declared an interest in item 8

3.    The minutes of the Parish Council meeting held on Thursday 8th September 2016 having been previously circulated, it was proposed by Cllr. Wilson that they be accepted as correct. This was seconded by Cllr. Place and approved by the members present.

The chairman then signed the minutes.

4.    Matters arising from the Minutes.

The Lottery grant for the purchase of Defibrillators was still not completed as there were further questions to be answered. It was agreed to continue with the application.

5.   There were no reports from the Police, County or District Councillors

6.     Community Fund.  Committee report

The refurbishment of the War Memorial is completed. It will be dedicated at a service on 11^th November 2016.

The Village Green is not so overgrown, a new path has been cleared with one days work. by the Conservation Volunteers. Cllrs Wilson and Place agreed to install a new bench  at the village green and also one in the bus shelter.

To set up a Trust Fund will cost over £800 in legal fees. It was decided that a trust fund should not be considered at the present time. Other grants by charitable bodies are available for education.

It was proposed by Cllr.  Sweeney that a quotation of £400 for the repair of the bus shelter should be accepted. This was seconded by Cllr. Lewis and carried.

It was decided not to move the post box at Chestnut Farm.

The Beckham and Bodham Village Hall was still awaiting a quotation for upgrading the toilets.

7.   Financial matters.

The budget for 2017/2018 was discussed and approved. It was proposed by Cllr. Place

that the precept should be set at £3060 . This was seconded by Cllr Dovey and approved.

Bank Balances at 9/9/2016:-  Community a/c £13136.18  Premium a/c £18590.40

The following invoices were approved for payment-

TCV Work at W. Beckham green £360

R. Wells memorials Second and final payment £1137

J. Stibbons Salary and expenses (Aug-Oct) £482.93  HMRC PAYE £92

D.McNeight Materials for notice boards £66.96

 

8. Planning

Ref PF/16/1434 Rookery Farm, W. Beckham.

Variation of condition 2 of permission PF/15/0423 to raise roof height to facilitate additional

first floor within outbuilding.  The council had no objection to this application.

PF/16/1275  Lodge Farm, Sheringham Road, Change of Use (retrospective) A letter of

objection is to sent to the NNDC Planning officer.

Wind Turbine (Bodham and Selbrigg) A Public Enquiry is to be held on 22^nd. November

2016  Cllr G Place will attend to represent the Parish Council.

 

9. Playing Field

There has been no further developments on the community asset transfer.

10.    Correspondence.

The Local Government Boundary review was noted.

 

11.  Matters for information only or for the next agenda.

The chairman thanked Mr. McNeight for the excellent way he had restored the notice boards.

There being no further business the chairman closed the meeting at 10.10pm