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    AGAR EWB Public Notice Electors Rights18
  • AGAR EWB Bank Reconcilliation

    AGAR EWB Bank Recon. 18 (1)
  • AGAR EWB Annual Governance Statement 2017/2018

    AGAR EWB Internal Audit 2018
  • Minutes of Parish Council meeting 21st May 2018

    Present.  

    Cllrs. R. McNeil Wilson (chairman) G. Place,  K. Lord,  R. Batt, D. Barrass

        J.Stibbons (clerk)

    The chairman opened the meeting at 7.31pm, 

    1. Election of Chairman. It was proposed by Cllr. Lord that Cllr. Wilson should remain chairman for another term. This was seconded by Cllr. Batt and approved. The chairman then signed the acceptance of office.

    2. Apologies  Cllr. J. Dovey,  Dist Cllr. M. Knowles.

    3. Declarations of interest. Cllr. Batt declared an interest in item 9 (East Beckham disused churchyard).       Cllr. Wilson declared an interest in item 11 (Chestnut Trees)

    4.  The minutes of the Parish Council meeting held on Thursday 8th March 2018 having been previously circulated, it was proposed by Cllr. Place that they be accepted as correct. This was seconded by Cllr. Batt and approved by the members present.

    The chairman then signed the minutes.

    5.    Matters arising from the Minutes.  Cllr. Dovey will be the point of contact with the Felbeck Trust and keep the council informed of progress.

    6   Reports There were no reports from the Police, County or District Councillors

    7. Solar Community Fund Committee.(Report)

     The allotment track will need attention in the near future. The old bench has been replaced. 

    Allotment uptake is much better. The entire West side is not taken and four plots on the East side  have been allocated for this years crops. There is a problem with Daffodils and trees on the East side and it may require a digger to remove the trees.

    A water catchment scheme is being investigated. The chairman offered to provide a 1000 litre tank if the project went ahead.

    A “Village Clean-up” had been arranged for 28th April but due to very bad weather it had to be cancelled.

    Another date will be set a little later in the year.

    A suggestion box has been placed in the bus shelter and the household information sheet is to be reviewed.

    8. West Beckham Village Sign The present sign is not correct and should be revised when a new one is produced. The church should have a round tower. Possibly the solar farm could also be included.

    Four quotations for supply have been received. The design favoured by the members was for a double sided sign produced in cast aluminium. The quoted price was £5700+VAT and installation. This quote would be held until 9th July. It would take approximately one year to complete. It was proposed by Cllr. Place that the aluminium sign should be ordered on the understanding that the final draft of the design be approved by the council. This was seconded by Cllr. Barrass and approved. Cllr. Lord will place the order.

    9. East Beckham Churchyard. The churchyard shows up on the definitive map of registered common land but appears to be included in the adjoining land on the Land Registry map. This will be discussed at a further meeting.

    10. Risk Assessment. A revised risk assessment was presented to the meeting. It was proposed by the chairman that this should be adopted for the Beckham Parish Council. This was seconded by Cllr. Lord and approved.  An annual re-appraisal will be carried out to ensure all items remain up-to-date.

    11. Maintenance of the two Chestnut Trees at Chestnut Farm.  Both trees have a Tree Preservation Order on them. NCC highways suggested that they should be felled. A safety inspection was undertaken. The alternative to felling is to reduce the crown and remove dead wood. NCC highways then concluded that the trees were old boundary trees and  were not the responsibility of County Highways. It was suggested that the trees should become village property. No decisions will be made until the Safety inspection report has been scanned and circulated to all committee members. This item will be discussed further at the next parish council meeting.

    12. General Data Protection Regulations. The terms of reference for the Beckham Data Protection committee was discussed. It was proposed by the chairman that these terms of reference should be adopted by the parish council. This was seconded by Cllr. Place and carried.

    13. Financial matters.

    Audit The Certificate of Exemption was approved by the members and signed by the chairman and Responsible Financial Officer.

    The Annual Governance statement was agreed by the meeting and signed by the chairman.

    The accounting statement was reviewed by the committee and approved. The chairman signed the accounting statement.

    Bank Balances at 21/5/2018 Current a/c £2338.29  Savings a/c £6613.81

    To approve the following payments and sign cheques.

    Cheverton Printing £76

    Internal Auditor Audit £30

    NALC Subscription £132.75

    J. Stibbons (clerk) Salary and expenses £578.45

    H.M.R.C. P.A.Y.E. £122.80

    14. Correspondence  New ward boundaries map was inspected by members

    15. Matters for information or the next agenda.

    The seat at Allotment Lane has been damaged beyond repair. An insurance claim will be made.

    There being no further business the chairman closed the meeting at 9.32pm

  • Minutes of Parish Council meeting 8th March 2018

    Present.  

    Cllrs. R. McNeil Wilson (chairman) G. Place,  K. Lord,  J. Dovey, R. Batt, 

        J.Stibbons (clerk)

    The chairman opened the meeting at 7.34pm, 

    1.   Apologies  Cllr. D. Barrass

    2.   There were no declarations of interest. 

    3.  The minutes of the Parish Council meeting held on Thursday 11th January 2018 having been previously circulated, it was proposed by Cllr. Place that they be accepted as correct. This was seconded by Cllr. Dovey and approved by the members present.

    The chairman then signed the minutes.

    4.    Matters arising from the Minutes.

    The pic-nic tables have not yet been placed on the common.

    5   Any reports from the Police, County or District Councillors

    Dist Cllr M. Knowles.  NNDC have levied the first increase in council tax for eight years. This will add £4.95 to a band D property. The budget for next year will show a small surplus but deficits could reach £2.8 million in 2021/22. Central government funding to Local Authorities will decrease to nil by 2021.

    The current contract with KIER is due to expire in 2019. A new contract is being procured jointly with Breckland District Council. An analysis of black bag waste has determined that around 40% of that is food waste. It may be that food waste collections may be undertaken in the future. Waste collection is responsible for around one third of NNDC`s spend on services.

    6. Solar Community Fund Committee.(Report)

    The Felbeck Trust, which is a conservation group based at Aylmerton, have been working for three years, initally as part of the Concervation Volunteers. They work on an irregular basis when the work needs doing. and have a wide expertise in all branches of conservation. They would expect a donation and payment for any materials used.  A formal ten year agreement (which was presented to the meeting) would need to be signed to cover the volunteers for insurance. 

    It was proposed by the chairman that the agreement should be signed but an annual review and control of expenditure would be needed. This proposal was seconded by Cllr.Lord and carried.  The chairman then signed the agreement. 

    7. West Beckham Village Sign

    One quotation has been received  for a replacement sign in cast Polyeurathane of £6950. Ouher quotes are awaited.

    8. Safety Mirrors.

    The Parish Council cannot supply safety mirrors because of safety regulations.  Mirrors are available for individuals to purchase and one supplier has quoted £115 for three mirrors.

    9. To review and approve the updated Risk Management Scheme. Final revision to be approved at the Annual General  meeting.

    10. To review the draft revised Standing Orders. To be approved at the May AGM

    11. Financial matters.

    Bank Balances at 11/1/2018 Current a/c £833.87  Savings a/c £6853.74

    To approve the following payments and sign cheques

    TCVClearance work£1080

    Zurich MunicipalInsurance£460.95

    ChevertonPrinting£85

    12. Correspondence  None

    13. Matters for information only or for the next agenda.

    It was queried wether the disused Church Yard site at East Beckham was actually common land belonging to the parish.

    It should be noted that the Annual Parish Meeting will be held on Monday 21st May at 7pm. Not on 3rd May as previously advertised This Annual Parish Meeting will be followed by the Parish Council AGM.

    There being no further business the chairman closed the meeting at 9.21pm

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