Beckham East and West Parish Council

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Draft Minutes of East and West Beckham Parish Council
Meeting Held on Thursday 8th January 2026
Present. Cllrs. R. McNeil Wilson, (chairman),D. Barrass, R. Batt, J. Dovey. G. Place, T. Toyn, J. Stibbons (clerk)
The chairman opened the meeting at 7.00pm.
1. Apologies for absence. County Cllr. E. Vardy, Dist. Cllr. Callum Ringer.
2. There were no declarations of interest
3. The minutes of the meeting held on Thursday 13th November 2025. having been previously circulated, it was proposed by Cllr. Toyn that they be approved as correct. This was seconded by Cllr. Dovey and carried.
4. Matters arising from the Minutes.
The latest edition of the Bulletin has been delivered.
The two new noticeboards have been ordered.
5. There were no comments or questions on the agenda from members of the pubic.
6. Reports from Councillors
Written reports from County Cllr. Vardy and Dist. Cllr, Ringer were circulated to members, both councillors unable to attend due to illness.
7. Horsey 3 Community Fund. Cllr. Barriss (chairman of the grants committee)
Cllr. Barrass reported that further details were required by Grantscape to clarify certain details of the application. Replies have been sent. Also, a letter of support from District Councillor Ringer.
It was suggested that the necessary quotations for equipment should be prepared. If this application is not successful, then necessary details will be in place to try again.
Cllr, Dovey agreed to obtain the necessary quotes.
8. Planning . There were no Planning applications to be considered at this meeting.
9. Felbeck Trust The councillors had been sent copies of the ten-year rolling agreement with Felbeck Trust. This agreement is due for renewal. The agreement can be terminated if this becomes necessary.
It was proposed by Cllr. Dovey that the agreement should continue. This was seconded by Cllr. Batt and unanimously approved by the members.
The Chairman will sign two copies of the agreement on behalf of the Parish Council.
The completed copy will be retained on file.
10. Playing Field. D Barrass will make the inspection for January/February
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11. Policy Statements. (Updates) The clerk reported that there will be a new requirement as an
addition to Section 3 of the Annual Governance Statement.
This is referred to as Assertion 10.. .Its aim is to strengthen trust in local government by ensuring that digital communication and data handling are secure, accessible, and legally compliant. It mitigates risks of data breaches, loss of data, non compliance penalties, reputational damage, and ensures that public information is accessible in a fair and lawful way.
It aligns smaller authorities with modern expectations around digital governance and helps them to operate responsibly in an increasingly connected world.
In view of these new regulations it was decided to review, and update if necessary, all Beckham Parish Council policy statements, These policies, which, in their present form, have been approved by the Council in the past include Data Protection, Freedom of Information, Financial Regulations,
IT Policy, Risk Management and Standing Orders.
12. Felbeck Trust Donation It was proposed by Cllr. Place that a donation of £300 should be
made as in past years. This was seconded by Cllr. Toyn and approved by the meeting.
13. Financial matters.
Bank Balances at 8/1/2026.
Current a/c £2398.23 Savings a/c £534.47 Invest a/c £47607 (+£923.92 interest)
The following outstanding invoice are due for approval and payment:-
J. Stibbons Salary and expenses £803.83
HMRC PAYE £166.14
Felbeck Trust Donation £300
S. Thurtle Ground Maintenance £808
14. Correspondence
There has been no correspondence received since the last meeting.
There being no further business the chairman closed the meeting at 7.54 pm.
The next meeting of Beckham Parish Council will be held on Thursday 8th January 2026