Beckham East and West Parish Council

  • Minutes SCFC 24th November 2016

    Held in Bodham and Beckham Village Hall

    Present: Julia Dovey (Chair), Kathryn Lord (Secretary),  Bob Lewis, Rosabelle Batt, Lorraine Mark, Simon Wakeford, Mike Baker

    The Meeting opened at 7.10pm

    1. Apologies
    Denise Lewis
    Anthea Sweeny
    John Stibbons
    Lynne and Andrew Clark (on going)

    2. Review Minutes of last meeting
    It was agreed the previous minutes were a fair reflection of the meeting.

    NOTE: In future, as circulation of the minutes will include all the Parish Cllrs, Chairperson Julia Dovey will no longer create a separate Report for the Parish Council Meetings. Instead the Parish Council will review the minutes for follow up. The Council Clerk will include these subjects in the Parish Council Meeting Agenda.

    3. Points for review

    • Bus shelter & area

    Work had been completed around the Bus Shelter today (24/11/16) to create two retaining walls with sleepers, although on inspection it was felt this may need to be increased in height to adequately keep the earth bank in position. JD to discuss further with the contractor.

    Bench. One of the new benches has been allocated for the Bus Shelter. Fitting date TBC

    The Notice board under the large chestnut tree to be moved to the Bus Shelter area. A new general noticeboard to be installed inside the Bus Shelter and the current noticeboard moved to outside the Bus Shelter for Parish Council information.

    The Post Box under the Chestnut Tree (Note: at the last Parish Council meeting an objection was made at the moving of the Post Box due to the current position being more useful for turning vehicles. The green triangle being a 3 way route whereas the bus shelter would require a 3 point turn) This was not discussed at this SCFC meeting – review in Jan. 

    • New Benches (x four)
    1: inside the bus shelter.
    2: in the ‘Village Green’ WB  – it was suggested set back into a nice glade rather than by the entrance.
    3. At the ‘post box corner’ in East Beckham
    4: on the EB allotment  – moved closer the level car park area and remove the memorial plaque from the current bench.
    Cllrs Geoff Place and Robert McNeil-Wilson have volunteered to fit benches 1&2 by anchoring with concrete and chain similar to the bench in Sheringham Road. Would they this extend to East Beckham too?  Bob Lewis & Simon Wakefordwould also be happy to have a go or assist.
    It was felt a ‘pad’ of bark or similar material should be installed around the benches to allow drainage etc underfoot.
    • Village Green & Conservation

    The Conservation Volunteers had done a very good job at the Village Green in WB. The entrance had been cleared and a new pathway created.

    The East Beckham Common had been visited by TCV (today 24/11/16). They have done another good job of clearing both top and bottom entrances to the Common, plus cleared a portion of brambles/bracken and made the path easier to walk through. More work is needed in both sites but in particular when brambles etc start to regrow this will need to be maintained. Could this be maintained as regular Parish Council work?

    • Allotments East and West

    No meeting with allotment holders had been held, but the committee felt that rain water capture seemed the best option to follow. BL/KL to speak with allotment holders.

    Crushed concrete for the EB Allotment track was requested at the meeting with Steve White, Highways, but no provision has been advised. JS to liaise/advise if possible.
    • St Helen’s East Beckham site

    RB advised the stile to the site that was broken has been repaired/reinstated.

    • Play Area

    JD advised she had not been advised of any decision regards transfer of assets from the County Council.

    • War memorial

    The new memorial stone had been installed against the old one and the well attended Remembrance Service had taken place.

    • Church Projects
    East Beckham Mission Hut
    KL to advise Fr Phil Blamire that the Committee and PC are not ready to make any commitment to the purchase of the EBMH.
    NOTE: after the meeting LINKUP magazine advised the sale was through Auction House, Norwich on 15/2/17
    The entrance to the Graveyard

    KL to email Fr Phil Blamire and Neil Thompson regards the Graveyard Entrance ‘design’. It was felt natural hedging (not brick walls), entrance to be set back allowing more clearance for larger hearses/vehicles and better visibility to pull out from the currently restricted entrance. No gates were needed.

    • Village Gates
    JS has applied for 50% grants for nine gates (6 at W.B and 3 at E.B) The application has been accepted and is being processed. We will have a decision in March 2017. The general view at the meeting was that bulbs be planted at each gate and the areas kept tidy as part of the PC Village maintenance.
    • Bulletin Issue

    KL is (still) working on the next edition to include ‘before and afters’ around the villages. BL requested publicising the track at the top of the EB Common being closed during the shooting season – so everyone was aware this was a temporary measure.  A pre Christmas Edition will be aimed for!

    • Website 

    Work in progress, but still require content.

    • Defibrillator

    At the Parish Council it was strongly requested by Councillors the equipment is purchased regardless of grants available. It was an item that could save a life. It was however instructed a lottery grant be tried again. JS has applied and will not hear for a further 4 months. However the SCFC agreed unanimously there should be no more waiting.

    • Shop

    KL advised Chris Wheeler had spoken to Daniella at the Wheatsheaf. “They are planning to rearrange the tea room for a shop (amongst other work) during the week when the pub is closed, starting 20/11/16. I also think there was someone from Pub is the Hub eating there 26/10/16!”  JD Advised the ‘shop’ volunteers were not so interested to work in this kind of set up. MB advised a Mobile Post Office was to being put into operation to tour the Villages. KL to find out more details from Shane the Manager at Aylsham CT Baker Budgens.

    • Educational Trust

    At the Parish Council meeting this subject had been discussed and JD reported that it had been put on the ‘back burner’ for the time being. It needed further investigation due to the possible difficulty and divisiveness of deciding who would get a grant. BL gave the details of the POORS + PLOUGHLETS which is a 50 year old Trust set up locally of a fund in action and worth talking to.

     
    Meeting closed 8:40pm
     
    Have a very Merry Christmas & Happy New Year everyone!
     
    The next meeting is January 26th 2017, same time, same place!

  • Parish Council Minutes Thursday 8th September 2016

    Present.  

    Cllrs. R. Wilson, (chairman), J. Dovey. K. Lord, G. Place,  R. Moreton   A. Sweeney

    ,              J. Stibbons (clerk)

    The chairman opened the meeting at 7.33pm

    1.    Apologies  Cllr. R Lewis,  Dist Cllr. M. Knowles

    2.    To receive declarations of interest. Cllrs. Dovey, Lord and Sweeney declared an interest in item 6.

    3.    The minutes of the Parish Council meeting held on Thursday 14th July 2016 having been previously circulated, it was proposed by Cllr. Place that they be accepted as correct. This was seconded by Cllr. Lord and approved by the members present.

    The chairman then signed the minutes.

    4.    Matters arising from the Minutes.

    Prices are still awaited for the defibrillator. It was decided to install a locked cabinet and an emergency phone at West Beckham.

    An application is to be made for lottery funding as a second defibrillator can be installed at East Beckham, on the wall of Manor Farm barn. This is by kind permission of Mr. Clifton-Brown.

    5.   Any reports from the Police, County or District Councillors

    A written report from Dist Cllr. M. Knowles was read to the meeting.

    6.     Community Fund.  Committee report

    The toilets at the Bodham and Beckham village hall are in immediate need of replacement. It was suggested that a donation should be given as the quotation for the work was £17,000 and so far £15,000 had been raised. It was understood that other quotes were to be obtained and the financial help required could be discussed further when the final figure was known.

    The cost of repairing the War Memorial would be £2274.

    It was proposed by Cllr. Dovey that this quotation should be accepted with the condition that if the church ever became redundant, the memorial is moved to the churchyard.

    This was seconded by Cllr. Lord and approved by a majority of five in favour, with one

    abstention.

    The East Beckham mission hall is being advertised for sale.

    W. Beckham Nature Area is very overgrown with dangerous branches and needs clearance work to be carried out. It was agreed to use the Conservation Volunteers for one day to get things started.

    Supply of water to the E. Beckham allotments. It was agreed to ask the East Beckham Produce Co.(Mr. G. Clifton-Brown) if it were possible to fill a large tank at the top of the allotments from the irrigation system, for a suitable fee. The tank would have a push button tap to regulate supply.

    Page 147

    Norfolk County Council are to be asked for a site visit with the parish council at  St. Helens Church, East Beckham to see the problems on the ground as this is a grade 2 listed site.

    Big society grant for playing field. (Cllr. Dovey to progress)

    The bus shelter roof is in need of repair. It was agreed that work should proceed and the quotation of £120 was accepted.

    The establishment of a trust fund to further travel and education is to be included in the next agenda.

    7.   Financial matters.

    Bank Balances at 9/9/2016:-  Community a/c £1548.86  Premium a/c £18806.80

    The above figures are after the following invoices have been approved and paid:-

    Cheque 441 K. Lord Paint for bus shelter £19.78

    442RoSPA Playing field safety inspection.£79.80

    443  Glasdon Four seats £1960

    444NALCsubscription £98.51

    445 J. Stibbons salary and expenses £483.89

    446HMRC PAYE £92

    447  Mazars Auditors £120

    448  S. ThurtleGrass cutting£300

    449  R. Wells  War Memorial (50% deposit)£1137

    8. Planning :-

    Ref: PF/16/1107 Woodlands Caravan Park, Holt Road, Upper Sheringham.

    Provision of 8 static caravan pitched and siting of 30 touring caravans. Object.

    It was felt that this application was inappropiate as the proposal was on common land.

    The following decision were noted

    • PO/16/0771 Erection of two dwellings at land off Sheringham Road, W. Beckham.  REFUSED
    • NCC ref:- C/1/2013/1012 (variation) revise office/weighbridge/welfare unit

     

    9. Playing Field

    Area Inspection Report by RoSPA was presented to the meeting. There are no areas of

    immediate concern.

    The Grant application to NNDC for equipment purchase has been refused as the playing

    field is owned by the district council. It was agreed to make further enquiries to see if the

    playing field is included in the Community Asset Transfer scheme as it may be possible to

    purchase or have a long term freehold agreement.

    10.    Correspondence

    • NNDC – Planning – re 1, Lodge Farm, Sheringham Road. Application for prior approval. Application withdrawn.
    • Parish and Town Councils Forum.- Noted

    11.  Matters for information only or for the next agenda.

    The VAS signs are now in place and working at Lodge Corner. A letter of thanks is to be sent to all involved in their installation.

    It was noted that there have been a large number of Break-In`s at village halls recently.

    There being no further business the chairman closed the meeting at 9.41pm.

  • Parish Council Agenda 10th November 2016

    To all members of the Council

    Your presence is requested at a Meeting of E. & W. Beckham Parish Council on

    Thursday 10th November 2016 at 7.30 pm at Bodham Village Hall.
    J. Stibbons Clerk to the Council 1st November 2016
    The Public are invited to attend the above meeting

    AGENDA
    1. Apologies

    2. To receive declarations of interest.

    3. To approve the minutes of the Parish Council meeting held on
    Thursday 8th September 2016

    4. Matters arising from the Minutes.

    5. Any reports from the Police, County or District Councillors

    6. Community Fund. Committee report
    The following points are included for discussion:-.
    War Memorial
    W. Beckham Nature Area is very overgrown with dangerous branches.
    The establishment of a trust fund to further travel and education.
    To consider donation for new toilets at Bodham Village Hall

    7. Financial matters.
    To consider and approve the budget for the year 2017-2018 and set the precept.
    Bank Balances at 9/9/2016:- Community a/c £13136.18 Premium a/c £18590.40
    The following invoices are for approval and payment:-
    TCV Work at W. Beckham green £360
    R. Wells memorials Second and final payment £1137
    J. Stibbons Salary and expenses (Aug-Oct) £482.93
    HMRC PAYE £92
    .D.McNeight Materials for notice boards £66.96

    8. Planning Ref PF/16/1434 Rookery Farm, W. Beckham. Variation of condition 2 of permission PF/15/0423 to raise roof height to facilitate additional first floor within outbuilding.
    PF/16/1275 Lodge Farm, Sheringham Road, Change of Use (retrospective)
    Wind Turbine (Bodham abd Selbrigg) A Public Enquiry is to be held on 22nd. November 2016

    9. Playing Field
    Community Asset Transfer.

    10. Correspondence
    Local Government Boundary Review

    11. Matters for information only or for the next agenda.

  • East and West Beckham Published Expenditure 2016 – 2017

    Date

    Item

    CHQ#

    Total

    28/04/2016

    		 U. Sheringham PC (VAS)

    430

    £2,708.00

    24/05/2016

    		 Grass cutting

    431

    £50.00

    24/05/2016

    		 Stationery

    432

    £42.50

    24/05/2016

    		 Web site

    433

    £53.14

    24/05/2016

    		 Chevertons (printing)

    434

    £90.00

    24/05/2016

    		 Clerk (Feb/April)

    435

    £486.29

    24/05/2016

    		 HMRC  (clerk PAYE)

    436

    £92.00

    14/07/2016

    		 Digger Hire (allotments)

    437

    £1,080.00

    14/07/2016

    		 Chevertons (printing)

    438

    £90.00

    14/07/2016

    		 Aylsham Computers

    439

    £494.80

    08/09/2016

    		 Playsafe

    440

    £79.80

    08/09/2016

    		 Glasdon (seats)

    441

    £2,352.00

    08/09/2016

    		 NALC subscription

    442

    £98.51

    08/09/2016

    		 J. Stibbons (May-July)

    443

    £483.89

    08/09/2016

    		 HMRC  (clerk PAYE)

    444

    £92.00

    08/09/2016

    		 Mazars – auditors

    445

    £120.00
    Total

    £8,412.93

     

  • East and West Beckham Audit Returns 2016

    ewb-audit-returns-2016

  • Minutes of East and West Beckham Parish Council MeetingThursday 14th July 2016

    Present.  

    Cllrs. R. Wilson, (chairman), J. Dovey. G. Place, R Lewis, R. Moreton   A. Sweeney

    Dist Cllr. M. Knowles,  Mr. M. Render (The Heart Foundation) and eight members of the public.       J. Stibbons (clerk)

    Defibrillator. (item 3 on the agenda)

    The chairman welcomed Mr. Martin Render of The Heart Foundation  and asked Mr Render to give the meeting some background and details of installation and use of a defibrillator.

    To put heart attacks into perspective there were 200 deaths in the UK per year from fire while there were between 70,000 and 100,000 deaths from Cardiac Arrest many occurring in the early morning.

    Defibrillators are designed for untrained people to use. They are a long-term project and may not be used for years. They are guaranteed for ten years and the annual costs are around £120 per year. The cost of the machine is between £1600 and £2000. An emergency phone would cost £350 to £400 to install with a £50 per year for a sim card.

    The chairman thanked Mr. Render                       Mr. Render left the meeting at 7.58pm.

    The Chairman opened the E. and W. Beckham Parish Council meeting at 8.00pm.

    1.  Apologies  County Cllr. M. Baker   PCSO Guy Slade  PCSO N. Jonas

    2.  Co-option of candidate to fill the casual vacancy.

    Kathryn Lord was the only applicant to the advertised vacancy for a parish councillor. She moved from London to live in the village in 2013  and wishes to have more input into village life. She has experience in business management.

    The chairman called for a written vote and it was unanimously confirmed that Kathryn Lord should be invited to become a parish councillor.

    4. Declarations of Interest.

    Cllrs. Dovey, Lewis, Lord and Sweeney declared at interest in item 8 on the agenda.  (Community Fund)

    Cllr. R. Wilson declared and interest in item 7 (Allotments)

    5. Minutes.

    The Minutes of the Parish Council meeting held on Thursday 24th May 2016, having been previously circulated, it was proposed by Cllr. Place that they be accepted as correct. This was seconded by Cllr. Dovey and approved by the members present. The chairman then signed the minutes.

    6. Matters arising from the Minutes.  None

    7.    Any reports from the Police, County or District Councillors

    Dist. Cllr. M. Knowles

    North Norfolk District Council do not wish to continue with devolution. Shared services may continue on a permanent basis with other local district councils as a cost saving exercise.

    8.  Community Fund.

    Allotment holders will notify the council if major work is needed on the track in future.

    There could be five village entrance signs but the actual number will be decided when the total cost has been obtained from Highways  Highways will provide a grant for half the cost.

    It would be beneficial to replace the “Give Way” signs at the corners of Long Lane with “Stop” signs.

    The owners of the barn at Manor Farm, East Beckham are to asked if a Defibrillator could be placed on the end of the building as this is central to that part of the village.

    It was proposed by Cllr. Sweeney that two “Elwood” seats should be placed in West Beckham and two in East Beckham. The cost quoted for supply being £2089.

    This proposal was seconded by Cllr. Dovey and carried. The clerk was instructed to order four seats and attempt to agree a discount on the price.

    The formation of a Trust Fund was discussed and it was agreed that this should be an item on a later agenda.

    9. Financial matters.

    Invoices for approval and signing:-

    R. Harrod Allotment roadway £1080

    Aylsham Computers Supply laptop and printer £494.80 (refunded by grant)

    An revised budget was presented to the members which showed an increase in the use of the Solar Grant funding in order to progress some of the proposals from the Solar Fund Committee.

    It was proposed by Cllr. Place that this revised budget should be accepted. This was seconded by Cllr. Dovey and carried.

    10. Planning.

    Ref PO/16/07771  Site for erection of two, two-storey detached dwellings Land off

    Sheringham Road, West Beckham.  The Parish Council supported this application. 

    11. Correspondence.

    (1)  Wheatsheaf. Request for letter from parish council to assist in a grant application. This has already been dealt with by the chairman and clerk due to time restraints.

    (2)  Upper Sheringham Parish Council. Re. a planning application for change of use at Lodge Farm from agricultural to the storage of building material. Upper Sheringham PC are opposed to this application because of increased industrial use and more traffic at the Lodge Hill junction.

    E&W Beckham parish council agreed to write to NNDC planning opposing this application and asking that, as Lodge Farm was virtually in West Beckham, they should be kept informed of any new applications.

    There being no further business the chairman closed the meeting at 9.22pm.

  • Parish Council Agenda Thursday 8th September 2016

    To all members of the Council

    Your presence is requested at a Meeting of E. & W. Beckham Parish Council on

    Thursday 8th September  2016 at 7.30 pm at Bodham Village Hall.

    J. Stibbons   Clerk to the Council

    1st September 2016

    The Public are invited to attend the above meeting

    AGENDA

    1.    Apologies

    2.    To receive declarations of interest.

    3.    To approve the minutes of the Parish Council meeting held on 

           Thursday 14th July 2016

    4.    Matters arising from the Minutes.

    5.   Any reports from the Police, County or District Councillors

    6.     Community Fund.  Committee report

    The following points are included for discussion:-.

    • War Memorial and Mission Hall.
    • W. Beckham Nature Area is very overgrown with dangerous branches.
    • Establishment of a Trust Fund to further travel and education
    • Supply of mains water to the E. Beckham allotments.
    • Site of St. Helens Church, East Beckham..
    • Big society grant for playing field.
    • To consider donation for new toilets at Bodham Village Hall

    7.   Financial matters.

    Bank Balances at 9/9/2016:-

    Community a/c £1548.86  Premium a/c £18806.80

    The above figures are after the following invoices have been approved.

    • RoSPA Playing field safety inspection. £79.80
    • Glasdon Four seats £1960
    • NALC subscription £98.51
    • J. Stibbons salary and expences £483.89
    • HMRC PAYE £92
    • Mazars Auditors £120

    8. Planning :-

    • Ref:PO/16/0771 DECISION Notice. Erectio of two dwellings at land off Sheringham Road, W. Beckham.  REFUSED
    • Ref: PF/16/1107 Woodlands Caravan Park, Holt Road, Upper Sheringham.

    Provision of 8 static caravan pitched and siting of 30 touring caravans.

    • NCC ref:- C/1/2013/1012 (variation) revise office/weighbridge/welfare unit

     

    9. Playing Field

    Area Inspection Report by RoSPA.

    Grant application and Community Asset Transfer.

    10.    Correspondence

    • NNDC – Planning – re 1, Lodge Farm, Sheringham Road.
    • Local Government Boundary Review
    • Parish and Town Councils Forum.

     

    11.  Matters for information only or for the next agenda.

  • Parish Council Agenda 14th July 2016

    East and West Beckham Parish Council

    Parish Council Meeting

    To all members of the Council

    Your presence is requested at a Meeting of E. & W. Beckham Parish Council on

    Thursday 14th July  2016 at 7.30 pm at the Bodham Village Hall.

    J. Stibbons   Clerk to the Council

    6th July 2016

    The Public are invited to attend the above meeting

    AGENDA

    1.    Apologies

    2.    Co-option of candidate to fill the casual vacancy.

    3.   Defibrillator   Presentation by Mr. Martin Render

    (chairman of the Community Heartbeat Trust)

    4.    To receive declarations of interest.

    5.    To approve the minutes of the Parish Council meeting held on 

           Tuesday 24th May 2016

    6.    Matters arising from the Minutes.

    7.   Any reports from the Police, County or District Councillors

    8.     Community Fund.  Committee report

    9.   Financial matters.

    Bank Balances at 14/7/2016 Community a/c £2410.50  Premium a/c £22464.10

    Invoices for approval and signing:-

    R. HarrodAllotment roadway£1080 (incl. VAT)

    Aylsham ComputersSupply laptop and printer£494.80 (paid by grant)

    10. Planning :-

    Ref PO/16/07771  Site for erection of two, two-storey detached dwellings Land off Sheringham Road, West Beckham.   

    11.    Correspondence

    12.  Matters for information only or for the next agenda.

  • Minutes of the Meeting E&WB SCFC 30th June 2016

    Held in Bodham and Beckham Village Hall
    Present: Julia Dovey (Chair) Kathryn Lord (Secretary) David McNeight, Bob Lewis, Lorraine Marks, Simon Wakeford,  Anthea Sweeney, John Stibbons
    The Meeting opened at 7pm
    1. Apologies
    • Rosabelle Batt
    • Denise Lewis
    • Andrew & Lynne Clark
    2. Review Minutes of last meeting
    It was agreed the previous minutes were a fair reflection of the meeting.
    3. Progress on action plan:
     
    Note: Prior to the meeting JD had emailed a document ‘Action Plan Sept 2015’ summarising the Questionnaire results, with an updated status ‘June 2016’ to highlight progress made. This will be used as a summary report for the next Parish Council meeting.
     
    • BUS STOP TIDY:
      • JD reported the Bus Stop Shelter had been worked on and soil ingress removed from around the building and in the phone box! In doing so 5 unknown bike stands were uncovered. It was felt by all that railway sleepers could be used to make a retaining wall by the phone box where currently the old wall is no longer strong enough. Richard to be asked to return and do this work.
      • KL volunteered to paint the inside of the shelter in a masonry paint (which will need to be bought or acquired)
      • JD had a product that could be used on outside brickwork to remove any algae called ‘wet and forget’, or a power washer could be used – although is water needed.
      • It was felt after the painting and cleaning, measurements should be taken to assess layouts for notice boards/parish map etc.
      • SW offered to review current condition of noticeboards with a view to replacement or refurbishment.
    • WAR MEMORIAL RESTORATION:
      • Await PCC
    • TREE SURVEYS, WB Village Green, EB Common: 
      • JD had used the report by Mark Webster from The Conservation Volunteering Charity to place the bid for Tesco’s Bag of Help fund. Decisions are made end August.
      • PCC to deal with Churchyard.
    • THE READING ROOM:
      • Await PCC
    • COMMUNITY VOLUNTEERS RECRUITED:
      • Despite requests for Volunteers (environmental and social) no further volunteers have come forward. It was felt that specific dates may need to be given – project specific
    • IMPROVEMENTS TO CHURCHYARD ENTRANCE:
      • Await PCC
    • IMPROVEMENTS BY POST BOXES & NOTICEBOARDS:
      • Outside Chestnut Farm the Post Box now has a step access instead of a steep bank.
      • Discussion regards the Sheringham Road site ensued. Possibility the PO to move the Post Box to a less dangerous spot, not on a bend?
    • DEFIBRILLATOR UPDATE:
      • JS advised the Parish Council meeting is on 14th July and the Heartbeat Charity presentation will be held at the start of the meeting. All welcome.
      • BL suggested a new possible site for EB. A barn wall which is at the centre of EB.
    • SHOP:
      • It was felt that we should wait some months to discuss again with the Wheatsheaf. The PC had written a letter to help the Wheatsheaf initiate a grant assisting them to establish the Pub as a ‘Local Hub’  – which includes in the plans a shop.
    • ALLOTMENT UPDATE: 
      • EB Allotment had been made more accessible. The track had been scraped and a carpark formed.
      • It was agreed this may need ‘on going maintenance’ or further work to improve the track/entrance.
      • No allotment committee had been set up, but so far this does not seem to be needed.
      • West Beckham allotment space was not discussed.
      • WB Allotment – not discussed. Cultivation, weeding, finally establishing a pollen and nectar seed mix. Paths to be mowed once established.
    • VILLAGE GATES & TRAFFIC CALMING:
      • Not discussed – await NCC Highways to confirm site date to visit.
      • KL mentioned the safety mirrors, which seem to be popping up around the area. The Parish Council however had been given a definitive NO from the Highways department.
      • Bid for match funding from NCC (December 2016) for any safety projects.
    • GRIT BINS:
      • BL advised the Grit Bin installed is still empty but Highways promise this will be filled before winter. This would be the priority before attempting another installation.
    • BUS SERVICE:
      • Not discussed, but C Sanders advised a personalised West Beckham Bus Timetable would be prepared. The School Bus can also be used.
      • Dial and Ride and Mediride information included in the Summer Bulletin.
    • OIL BUYING SYNDICATE:
      • A Gresham Oil Syndicate and Anglian Farmers Buying Group had been advised but no particular interest had been expressed in either Village.
    • PROGRAMME OF SOCIAL EVENTS:
      • Although the Committee had not been active in initiating this, it was felt the Monthly Lunches at the Wheatsheaf launched by Martyn and Ann Waring, and the Queens Birthday Tea Party had fulfilled this request.
    • CHILDREN’S PLAY AREA:
      • AC & LC were unable to come to the meeting, so we did not discuss their progress to date.
      • The Big Society Fund (grant up to £15,000) from NNDC is available for funding. Applications needed by 8th August 2016
    • WEBSITE: 
      • DM advised the domain name is eastandwestbeckham.org for access to the website which is now set up.
      • KL & DM advised further work is still to be done (not much time had been spent due to other commitments, which includes producing The Bulletin etc.)
      • Contributions from Parishioners would be very welcome – e.g. oral memories and photographic. If any of the committee have content or can speak to others who they think may have connections with the villages (or close by) this would be very helpful.
      • The History of the Villages is still outstanding.
      • JD volunteered to write an introduction piece for the Villages
    • QUARTERLY NEWSLETTER & INFO SHEET:
      • The Bulletin is now up and running – issue 3 about to be released. The Household Information sheet issued and available on the Website.
    • MEMORIAL BENCHES:
      • These are being ordered and it was suggested memorial name plaques are added. It was felt the Dark Brown colour recycled plastic benches shown where good looking and hopefully long lasting.
    • BROADBAND SURVEY:
      • It was discussed, and decided that a request be placed in the next ‘Bulletin’ for people with NO Broadband or Poor Broadband get in touch with DM so we can assess.
    • PARISH MAPS:
      • JD has found suppliers and awaits decisions on locations/contents before ordering.
    • BODHAM & BECKHAM VILLAGE HALL:
      • A Broadband supply for the Village Hall was suggested and DMwould investigate viability/costs via ‘Thinking Wisp’ as this doesn’t require a telephone line (which the VH does not have)
    • WILDLIFE & CONSERVATION:
      • Await PCC and Tesco Bid results.
      • Not discussed. Bird, Bat & Owl boxes could be bought or made.
    • EDUCATIONAL TRUST FUND:
      • JD raised the idea of the above, and if approved could be created and Trustees appointed. The fund would enable young people and anyone who needed help with educational funding from the Villages. The rules of which would need to be agreed.
    • IMPROVEMENT TO GRASS TRIANGLE 
      •  Near Chestnut Farm WB Village Sign and grass area to be protected from being run over. Oak posts and removable chains could be installed to improve matters.
    4. Date of next meeting
     
    • 23rd September 2016, at B&B Village Hall, 7.30pm

    Meeting closed at 8:50 pm

  • Minutes of the Meeting E&WB SCFC 26th May 2016

    Solar Fund Committee  Meeting Minutes 26th May 2016

    Present
    Julia Dovey
    Rosabelle Batt
    Denise Lewis
    Simon Wakeford
    Lorraine Marks

    Apologies
    Bob Lewis
    Kathryn Lord
    David  McNeight
    Anthea Sweeney
    Mike Baker

    It was announced that Chris Wheeler  had decided to step down from the committee. The committee thanked her for all her hard work and noted that she would still like to be involved in a more informal way in future.

    Minutes of last meeting agreed. 

    List of current possible projects taken to the recent Parish Council meeting.

    Possible proposed expenditure by Solar Fund Committee May 24th 2016

    Parish Council response in blue

    VAS sign for Lodge Hill Junction

    Approx £3000 ( sum to be confirmed)  Funds already committed  This is to be paid out of PC funds not Solar Farm

    East Beckham Allotments

    Allotment driveway/car park £900 ( I estimate received) Expenditure approved work to start asap

    Village gates for East and West Beckham

    Village Gate pairs x 5 for WB  + 3 pairs for E B  (Costs to be shared with NCC Highways Dept. We are waiting for a site visit and quote to be able to make an application by December 2016)  This is to go ahead but no date as yet

    Other traffic calming /road safety measures

    West Beckham Green and East Beckham Common

    Village Green & Loke work £ ?

    Management plan for Beckham Green and east Beckham Common (TCV) £300

    Tesco Bags of Help for Green Spaces Grant (£8000+)  applied for.  Management plan to be obtained if we are not successful. Julia meeting Dr Leech (Environmental) to see if he will have a look at it.

    Benches x 5? £2,000 We discussed where to put the. The suggested areas are

    1. Valley Farm EB
    2. Allotment field EB
    3. Village Green WB
    4. Sheringham Road WB

    Bus stop transformation

    Parish Maps/Boards £2,000

    Defibrillator in W Beckham phonebox  £3000?  Presentation to E and WB Parish Council at July meeting by supplier. Please attend if you can.

    Children’s Play Area

    Children Play equipment £10,000?

    Proposals for a global sum of  £21,200 so far.

    To be decided after decisions by PCC

    *Possible Reading Room demolition  £2,000 This is on hold following message from Father Phil regarding the sale of the site.  The Chairman requested that the PC declare an interest to purchase

    *Roll of Honour ?  (Replacement now stopped by Diocese – alternative to be discussed) The Chairman considered we should go ahead with a replacement and put elsewhere – cemetery would be suitable. The old one can remain outside the church.  To be discussed at meeting with Fr Phil in early June

    Other potential future expenditure could include:

    • work to clear invasive bracken and bramble in our woodlands
    • provision of interpretation boards for conservation areas
    • bird and bat boxes for conservation areas
    • village walk leaflet
    • completion of bus stop transformation ie possible repairs,painting, refurbishment and repositioning of noticeboard or purchase of new ones
    • oak posts to stop encroachment on the village sign triangle by large vehicles
    • publication of newsletters
    • running cost of website   –  is £72 inc VAT pa
    • improvements to Broadband speed

    Costs incurred so far – Household information sheet £90 and 2 Bulletins  £130 + fees for hall.

    Expenditure on the list above approved.  Next payment into Solar Fund due in October.

    Finance for village projects

    • We are having trouble completing one of the more straightforward projects, for example the allotment track, because of the difficulty in getting 3 tradesmen to give formal quotes.  This is also likely to affect other building work such as the cemetery gates. How can we move forward?  As long as we show that serious attempts have been made  to get quotes we can proceed without three.
    • What happens when there is only one supplier of services or goods such as The Conservation Volunteers or the Norfolk parish maps?  How do we get around the 3 quote principle here?   We can go ahead and order.

    The Chairman expressed that he did not want the committee to lose momentum – John is to arrange the accounts so that specific payments out on the solar projects can be made more easily

    AOB

    Flashing speed sign/other calming measure to be looked at in October when the next Solar payment is due.

    Shop – Julia to speak to Tracy to see if she’s still interested.

    Bus stop revival ‘to do’ list

    • Find out who owns the area around the bus stop JD
    • Remove lower branches of trees that overhang the bus stop and dig out to find out the condition of the retaining wall.   Rosabelle suggests contacting Richard Hudson (07748) 380634  JD to follow up
    • Rebuild retaining wall where necessary if needed
    • Power wash outside of bus stop
    • Re-paint outside where necessary
    • Paint inside white
    • Remove bin
    • Plant bank with effective low maintenance ground cover eg ivy? Grass? (needs strimming)
    • Relocate refurbished noticeboard – inside? Outside on side wall?
    • Consider planters, hanging baskets etc when complete and defibrillator installed

    Solar Panel Committee Fund Holiday

    May I suggest that we keep to the June meeting as already in the diary (this will give an opportunity for feedback from the meeting with Fr Phil, to decide which projects to work on through the summer and sort out the June newsletter if necessary) but then have July and August off, reconvening in September after the PC meeting. I will sort out a date with Anne and send round an email.