Beckham East and West Parish Council

Minutes of East and West Beckham Parish Council
Meeting Held on Tuesday 13th September 2018

Present.
Cllrs.G. Place, (chairman) D. Barrass, R. Batt, K. Lord, J. Dovey,
County Cllr. S. Butikofer Dist. Cllr. M Knowles J.Stibbons (clerk)

The chairman opened the meeting at 7.34pm,

1. Apologies Cllr. R. McNeil Wilson

2. Declarations of interest. None

3. The minutes of the Parish Council meeting held on Thursday 12th July 2018
It was proposed, seconded and resolved that the minutes be approved. The Chairman then signed
the minutes.

4. Matters arising from the Minutes. None

5 Reports from County and District Councillors
Dist Cllr. M. Knowles. Gave a report on the proceedings of the District Council, a copy of which was circulated to the members before the meeting and is attached to these minutes.
County Cllr. S. Butikofer. There has been a huge response to the Police and Crime consultation.
Parts of the mobile library may be saved with some rationalisation.
Social care may be reduced by forty one million.
Some bus routes may be reduced as they are uneconomic. There are too many bus passes in operation.
County Cllr Botikofer left the meeting at 8.14pm.

6. Solar Community Fund Committee.(Report)
Quotations for the repair of the allotment track are to be obtained.
A quoted cost of £200 has been submitted to move the picnic table to the Nature Area, trim the cherry trees
over the play area and install the new grit bin at Church Corner. It was agreed that the cherry trees should not
be trimmed until the owner had been consulted.
A “Good Neighbourhood Scheme” is to be progressed. A meeting has been held with High Kelling council to
find the best type of system. Kelling already has one in operation.
Seven plastic containers have been delivered to the allotments. Materials will be needed to create the water
catchment. It was proposed by Cllr. Dovey that up to £500 could be spent for this purpose. This was
seconded by Cllr. Barras and approved. This expenditure was approved without full costings as it was
necessary to produce a catchment system before the winter.

7. Felbeck Trust. A clarification of the agreement was required. All references to money should be removed. It was agreed that the chairman should contact the Fulbeck Trust on his return and amend the letter accordingly.

8 Playing Field A inspection of equipment on a rota system was agreed. A report is to be given at the
following council meeting. The climbing cube is to be replaced as rot is appearing in the frame.

9. Village Sign. Copies of the latest art work were circulated and discussed. It was felt that the Pylons
should still be included. In the proposed design the Solar Farm was at the bottom of the front and the WI sign
at the rear(olden times). A design including the pylons will be submitted at the next meeting.

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10. To discuss the trees at Chestnut Farm After lengthy discussion it was unanimously agreed that the parish council should not be involved in the management of the trees at Chestnut Farm.

11. Planning. PF/18/1464 The Malthouse Second floor window to each gable.
There was no objection to this application.

12. Financial matters.
Bank Balances at 13/9//2018 Current a/c £1322.89 Savings a/c £6458.31
The following payments were approved and cheques signed.
Chevertons Printing £76
Russell Harrod Digger hire £59.40
J. Stibbons Salary and expenses £603.39
HMRC PAYE £122.81

13. Correspondence. None

14. Matters for information only A draft of the new Information Sheet to be circulated to all
households was presented to the meeting.

There being no further business the chairman closed the meeting at 9.43pm.

Present.
Cllrs. R. McNeil Wilson (chairman) D. Barrass G. Place, K. Lord, J. Dovey,
County Cllr. S. Butikofer J.Stibbons (clerk)

The chairman opened the meeting at 7.34pm,

1. Apologies Cllr. R. Batt, Dist. Cllr. M Knowles

2. Declarations of interest. Cllr. Wilson declared an interest in item 9 on the agenda.

3. The minutes of the Parish Council meeting held on Thursday 21st May 2018
It was proposed, seconded and resolved that the minutes be approved. The Chairman then signed
the minutes.

4. Matters arising from the Minutes.
Item 5. There will be a site meeting with Felbeck Trust on Wednesday 25th July.
Item 8. The insurance claim for the damaged seat at Allotment Lane is still to be resolved.

5 Reports from County, District or Parish Councillors

A Report from Dist Cllr. M. Knowles was read to the meeting. (a copy is attached to these minutes)

Report from County Cllr. S. Butikofer. All PCSO replacement officers have gone into Norwich. The Police and Crime Commissioner is advocating incorporation of the Fire Department with the Police.
Highways are using new equipment on the Old Cromer Road to try and detect drivers using mobile phones.
He SAM2 speed awareness camera on the A148 will be delivered within the next two weeks.
The Number 5 bus from Sheringham is running at irregular times as the overgrown hedges from Upper Sheringham means that only single decker buses can use the route. If it is necessary to schedule a double deck bus this route has to be avoided.
Fly Tipping. NNDC have to pay for clearance of Fly Tipped material which has increased since Norfolk Council Council have brought in charges for certain items delivered to the recycling centre.
Due to financial cuts, Mobile Libraries are under threat.

6. Solar Community Fund Committee.(Report)
Photographs of the East and West Beckham village signs to be hung on the wall in the village hall
are now complete and were viewed by the members.
The wooden Pic-Nic table at the playing field could be a danger from splinters and it was
suggested that this should be replaced by the table which was intended to go on the East
Beckham common.
It is intended to try and create a Village Volunteer Group
The household information sheet is to be updated.
Improvements to the track at the Allotments will be considered when the next round of funds
becomes available from Hall Farm Solar.

7. West Beckham Village Sign
The order has now been placed for the new village sign.

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8. Playing Field
The Playsafety inspection report is being circulated to members.
A spread sheet will be produced to record observations made during the regular inspections.
The present lease of the playing field will run until November 2024 . It will be reviewed in three
years time when a request for an extension of the lease will be discussed.

9. To discuss the ownership of the trees at Chestnut Farm
A report on the condition of the trees will be circulated to members and discussed at the next parish council meeting

10. East Beckham Disused Churchyard
The disused churchyard is on the definitive map as common land but is registered on the Land
Registry as part of Abbey Farm. It was decided not to pursue this issue as the land was of little use
to the village.

11. Financial matters.
Bank Balances at 12/7//2018 Current a/c £1843.29 Savings a/c £6454.66
The following invoices were approved for payments and cheques signed.

John McNeil Wilson Cutting allotments £86.40
Playsafety Inspection report £84
S. Thurtle Grass cutting £255
K. Lord Picture framing £95

12. Correspondence North Norfolk Local Plan Noted
Horsea development consent order Noted

13. Matters for information only or for the next agenda. None

There being no further business the chairman closed the meeting at 9.54pm

Present.  

Cllrs. R. McNeil Wilson (chairman) G. Place,  K. Lord,  R. Batt, D. Barrass

    J.Stibbons (clerk)

The chairman opened the meeting at 7.31pm, 

1. Election of Chairman. It was proposed by Cllr. Lord that Cllr. Wilson should remain chairman for another term. This was seconded by Cllr. Batt and approved. The chairman then signed the acceptance of office.

2. Apologies  Cllr. J. Dovey,  Dist Cllr. M. Knowles.

3. Declarations of interest. Cllr. Batt declared an interest in item 9 (East Beckham disused churchyard).       Cllr. Wilson declared an interest in item 11 (Chestnut Trees)

4.  The minutes of the Parish Council meeting held on Thursday 8^th March 2018 having been previously circulated, it was proposed by Cllr. Place that they be accepted as correct. This was seconded by Cllr. Batt and approved by the members present.

The chairman then signed the minutes.

5.    Matters arising from the Minutes.  Cllr. Dovey will be the point of contact with the Felbeck Trust and keep the council informed of progress.

6   Reports There were no reports from the Police, County or District Councillors

7. Solar Community Fund Committee.(Report)

 The allotment track will need attention in the near future. The old bench has been replaced. 

Allotment uptake is much better. The entire West side is not taken and four plots on the East side  have been allocated for this years crops. There is a problem with Daffodils and trees on the East side and it may require a digger to remove the trees.

A water catchment scheme is being investigated. The chairman offered to provide a 1000 litre tank if the project went ahead.

A “Village Clean-up” had been arranged for 28^th April but due to very bad weather it had to be cancelled.

Another date will be set a little later in the year.

A suggestion box has been placed in the bus shelter and the household information sheet is to be reviewed.

8. West Beckham Village Sign The present sign is not correct and should be revised when a new one is produced. The church should have a round tower. Possibly the solar farm could also be included.

Four quotations for supply have been received. The design favoured by the members was for a double sided sign produced in cast aluminium. The quoted price was £5700+VAT and installation. This quote would be held until 9^th July. It would take approximately one year to complete. It was proposed by Cllr. Place that the aluminium sign should be ordered on the understanding that the final draft of the design be approved by the council. This was seconded by Cllr. Barrass and approved. Cllr. Lord will place the order.

9. East Beckham Churchyard. The churchyard shows up on the definitive map of registered common land but appears to be included in the adjoining land on the Land Registry map. This will be discussed at a further meeting.

10. Risk Assessment. A revised risk assessment was presented to the meeting. It was proposed by the chairman that this should be adopted for the Beckham Parish Council. This was seconded by Cllr. Lord and approved.  An annual re-appraisal will be carried out to ensure all items remain up-to-date.

11. Maintenance of the two Chestnut Trees at Chestnut Farm.  Both trees have a Tree Preservation Order on them. NCC highways suggested that they should be felled. A safety inspection was undertaken. The alternative to felling is to reduce the crown and remove dead wood. NCC highways then concluded that the trees were old boundary trees and  were not the responsibility of County Highways. It was suggested that the trees should become village property. No decisions will be made until the Safety inspection report has been scanned and circulated to all committee members. This item will be discussed further at the next parish council meeting.

12. General Data Protection Regulations. The terms of reference for the Beckham Data Protection committee was discussed. It was proposed by the chairman that these terms of reference should be adopted by the parish council. This was seconded by Cllr. Place and carried.

13. Financial matters.

Audit The Certificate of Exemption was approved by the members and signed by the chairman and Responsible Financial Officer.

The Annual Governance statement was agreed by the meeting and signed by the chairman.

The accounting statement was reviewed by the committee and approved. The chairman signed the accounting statement.

Bank Balances at 21/5/2018 Current a/c £2338.29  Savings a/c £6613.81

To approve the following payments and sign cheques.

Cheverton Printing £76

Internal Auditor Audit £30

NALC Subscription £132.75

J. Stibbons (clerk) Salary and expenses £578.45

H.M.R.C. P.A.Y.E. £122.80

14. Correspondence  New ward boundaries map was inspected by members

15. Matters for information or the next agenda.

The seat at Allotment Lane has been damaged beyond repair. An insurance claim will be made.

There being no further business the chairman closed the meeting at 9.32pm

Present.  

Cllrs. R. McNeil Wilson (chairman) G. Place,  K. Lord,  J. Dovey, R. Batt, 

    J.Stibbons (clerk)

The chairman opened the meeting at 7.34pm, 

1.   Apologies  Cllr. D. Barrass

2.   There were no declarations of interest. 

3.  The minutes of the Parish Council meeting held on Thursday 11^th January 2018 having been previously circulated, it was proposed by Cllr. Place that they be accepted as correct. This was seconded by Cllr. Dovey and approved by the members present.

The chairman then signed the minutes.

4.    Matters arising from the Minutes.

The pic-nic tables have not yet been placed on the common.

5   Any reports from the Police, County or District Councillors

Dist Cllr M. Knowles.  NNDC have levied the first increase in council tax for eight years. This will add £4.95 to a band D property. The budget for next year will show a small surplus but deficits could reach £2.8 million in 2021/22. Central government funding to Local Authorities will decrease to nil by 2021.

The current contract with KIER is due to expire in 2019. A new contract is being procured jointly with Breckland District Council. An analysis of black bag waste has determined that around 40% of that is food waste. It may be that food waste collections may be undertaken in the future. Waste collection is responsible for around one third of NNDC`s spend on services.

6. Solar Community Fund Committee.(Report)

The Felbeck Trust, which is a conservation group based at Aylmerton, have been working for three years, initally as part of the Concervation Volunteers. They work on an irregular basis when the work needs doing. and have a wide expertise in all branches of conservation. They would expect a donation and payment for any materials used.  A formal ten year agreement (which was presented to the meeting) would need to be signed to cover the volunteers for insurance. 

It was proposed by the chairman that the agreement should be signed but an annual review and control of expenditure would be needed. This proposal was seconded by Cllr.Lord and carried.  The chairman then signed the agreement. 

7. West Beckham Village Sign

One quotation has been received  for a replacement sign in cast Polyeurathane of £6950. Ouher quotes are awaited.

8. Safety Mirrors.

The Parish Council cannot supply safety mirrors because of safety regulations.  Mirrors are available for individuals to purchase and one supplier has quoted £115 for three mirrors.

9. To review and approve the updated Risk Management Scheme. Final revision to be approved at the Annual General  meeting.

10. To review the draft revised Standing Orders. To be approved at the May AGM

11. Financial matters.

Bank Balances at 11/1/2018 Current a/c £833.87  Savings a/c £6853.74

To approve the following payments and sign cheques

TCVClearance work£1080

Zurich MunicipalInsurance£460.95

ChevertonPrinting£85

12. Correspondence  None

13. Matters for information only or for the next agenda.

It was queried wether the disused Church Yard site at East Beckham was actually common land belonging to the parish.

It should be noted that the Annual Parish Meeting will be held on Monday 21st May at 7pm. Not on 3rd May as previously advertised This Annual Parish Meeting will be followed by the Parish Council AGM.

There being no further business the chairman closed the meeting at 9.21pm

Minutes of East and West Beckham Parish Council

Meeting Held on Thursday 11^th January 2018

Present.

Cllrs. R. McNeil Wilson (chairman) G. Place,  K. Lord,  J. Dovey, R. Batt, D. Barrass.

J.Stibbons (clerk)

The chairman opened the meeting at 7.34pm,

1.   Apologies  None

2.   There were no declarations of interest.

3.  The minutes of the Parish Council meeting held on Thursday 9^th November 2017 having been previously circulated, it was proposed by Cllr. Batt that they be accepted as correct. This was seconded by Cllr. Dovey and approved by the members present.

The chairman then signed the minutes.

4.    The Nectar mix has now been planted on the West Beckham allotment. It was suggested that the weeds should be topped when necessary. It was agreed to ask Mr Wilson to carry this out when required.

5 Report :- Dist Cllr M. Knowles Written report was read to the meeting. A copy is attached at the end of these minutes.

6. Solar Community Fund Committee. It was reported that the Daffodil bulbs donated by Mr. Wilson had been planted at the village gates and at the cemetery.

The bench has been put in place at the allotments and the pic-nic table is to be going on the common in the near future. TCV is cutting back on the common.

Another volunteer group is to be approached to consider doing some of the work as they are local, which should reduce costs.

The Christmas bus service was successful.

7. Defibrillators  These should be installed within the next week.

8. Village Sign.  Quotations are to be obtained for a replacement sign keeping the design mainly the same.

9. General Data Protection Regulations. (GDPA) It was decided to discuss this subject further when more information was available.

10. Review of Risk Management and standing orders. These were to be finally updated over the next few months in line with the GDPA.

11. Finances. Bank balances at 11/1/2018  Current a/c £1219.07  Savings a/c £7993.74

The completed cash book, which was made up to 11 November 2018, was examined by the councillors

The following cheques were approved and signed:-

No. 100503 J. Stibbons Clerks salary and expenses £547.98

No. 100504 HMRC PAYE £115.24

12. Correspondence.  Information update on the Horsey project 3

There being no further business the chairman closed the meeting at 8.53pm

Page 163

Report from Dist Cllr. M. Knowles, read to the meeting

Police Budget

A motion was passed at the December meeting of NNDC that the Council considers setting aside a sum of £200,000 to go to bolster the Police budget and that this money is used to provide a number of PCSO’s specifically for the North Norfolk District. No doubt the Police and Crime Commissioner would welcome the contribution – the Government has increased the precept limit, but it may not be enough to give the Police Authority sufficient funds to meet their needs. The consultation goes on and when the Police Crime Panel meet again on 22nd January, the Commissioner will give his thoughts and members of the Panel can discuss.

Coast

During this past Holiday period, the Coastal and Assets teams at NNDC have worked very hard to repair storm damage along the coast and the Duty Officers were busy on call to a variety of matters, including the fire at the Fakenham Connect building.  They must be congratulated for an excellent job.

Splash, Sheringham

On 19th December, NNDC voted in favour of proceeding with the re-provisioning the Splash with a modern state of the art facility. This approval was made subject to external funding being in place. The provisional funding is made up of part land disposal, a Sport England grant; capital receipts/reserves of NNDC, and borrowing. The success of this project will depend upon achieving these different elements. It is very good that we have got so far but getting to completion will require even more very hard work and close cooperation among everyone involved.

The Council will also be working to procure a new leisure leisure contract for the management of Splash and the other facilities covered by this contract.

Council Tax Discounts

NNDC members voted in December to end the discount previously given to second home owners. Councillors remain very conscious of concerns over the high number of second homes in North Norfolk and the change enables a council tax charge for a second home to be aligned to that of a main or sole residence.

At present the County Council returns some of the council tax income it receives from second homes to NNDC and the discount enabled those second homes to be identified.  That second homes tax ‘return’ goes into the Big Society fund, which in turn gives out grants across the District. The use of this ‘second homes money’ (which is, in fact, just another part of the tax take) has been the subject of much discussion and focus, including the Forum asking for a senior level meeting at NCC last year. However, given the current economic issues facing councils, it is felt unlikely that NCC will continue to give NNDC this “refund” for much longer.

Pedestrianisation – Sheringham

There has been a further meeting of the Working Group to finalise the project plan to help progress the trials, scheduled for 5 weekends over April, August and December 2018. Updates and FAQs will be published in the Sheringham Independent between now and the April trial.

Economic Development

(1) There will be a ‘Coffee means Business’ monthly networking event hosted by NNDC’s contractor Genix on 16th January from 9 30 am at Northrepps Cottage. Details at:  www. genix.org.uk

(2) NWES, in conjunction with NNDC, are running a free training event to support local businesses with their customer service training needs. This workshop is aimed at businesses that interact with customers either face to face or via the telephone. There will also be information on how to apply for a range of business grants within the region

The training will be at NNDC offices on 31st January 2.30-5.30. To book a free place, businesses should email:  [email protected]

Planning 

A flurry of Planning Applications has appeared after the holiday period. Happily, there will be some new planning officers coming along to NNDC after months of advertising, which should ease the lot of the present, overworked, team.

And finally, Politics….

Your members will be aware of the number of defections from the Conservative Group at NNDC, and we now have a sizeable “Independent” group within the Council’s make-up. Whilst I can only assume there will be further developments on this particular front, I would like to assure your members that in terms of the day-to-day workings of NNDC, all is well – we have a dedicated team of senior officers and NNDC is regarded very highly amongst its peers as an efficient, well-run body.

Mike Knowles District Councillor – Chaucer Ward.

Present.

Cllrs. R. McNeil Wilson (chairman) G. Place,  K. Lord,  J. Dovey, R. Batt, D. Barrass.

J.Stibbons (clerk)

The chairman opened the meeting at 7.34pm,

1.  Apologies  None

2.  There were no declarations of interest.

3.  The minutes of the Parish Council meeting held on Thursday14^th September 2017 having been previously circulated, it was proposed by Cllr.Place that they be accepted as correct. This was seconded by Cllr. Dovey and approved by the members present.

The chairman then signed the minutes.

4.  There were no matters arising from the Minutes.

5.  Report :- Dist Cllr M. Knowles

NNDC Finances. Budget forecasts: 2017/18 There will be a small surplus in 2017/18 and 2018/19, but the pending national pay award could introduce an additional £450k in staff salaries which has not been accounted for.

2019/20 The potential deficit for 2019/20 is £1.2million and £2.3 million in 2020/21

If council tax were to increased by £5 per household, the effect would be to reduce those deficits by c. £600k.

The return of second homes Council Tax is in question and the total removal of central Government Rate Support Grant still seems to be planned.

The position is not as dire as the figures might suggest. The average balance invested during 2017 was £40million with an interest yielded of about £1million.

Police. All 150 PCSO’s under threat of redundancy by March 2018, Plans are to replace them with 96 warranted officers. Cromer Division currently has 40 officers.

Sheringham Splash Complex/Cromer Tennis Club. Initial proposal are to rebuild Splash with a more modern pool,  part funded by a small hotel development on the same site. Ongoing Initial proposal are to construct indoor court complex.

6.   Solar Community Fund Committee.

The proposed costings for the woodland management were circulated to the meeting.

There has been a successful distribution of the bird and bat boxes.

Quotes are being obtained to repair the track on the allotments, present quotations are

between £7500 and £9000. It was pointed out that there is only £7900 left in the account

until the next grant from Hall Solar which was not due until October 2018.

The meeting agreed that a cash reserve should be maintained.

It was noted that the cost of the Mini-bus for Christmas shopping was £90.

7.  Amalgamation of SCFC and Parish Council.

It was proposed by Cllr. Dovey  that the Solar Committee (SCFC) should continue to meet

but on alternate months when there was no parish council meetings. This was seconded

by Cllr. Lord and approved.

Page 161

8.  Defibrillators.  Two semi-automatic Defibrillators in stainless steel cases have been

ordered at a cost of £790 plus the Lottery Grant of £3900  bringing the total to £4690+VAT

This price includes the following:- Cardiac Arrest Response Seminar.  Webnos governance

system,  Post event counselling,  AED signage pack (X4),  and Personal safety kit,

9. Allotment Rents. The allotment rents have been the same for many years and it was proposed by Cllr. Wilson that they should be increased to £20 per plot for residents and £40 for tenants living outside the parish. This was seconded by Cllr. Barrass and approved. The new rents to take effect from October 2018.

10. Village Sign  The West Beckham village sign is in very poor condition and an

estimated cost of repair/replacement is £5000.  This item is to be discussed further at a

later meeting.

11. Playing Field

The gate post has rotted and instructions were given for it to be replaced.

12. Financial matters.

Bank Balances at 9/11/2017 Current a/c £9097.58  Savings a/c £18592.74

To approve the following payments and sign cheques:-

TCV Management plan £360

Community Heartbeat Defibrillators £5628

J. Stibbons Salary/expenses £497.87

HMRC PAYE £102.72

13. Clerks salary review. As the clerks salary had not been reviewed for several years.It

was proposed by the chairman that it should be raised to £10.50 per hour. This was

seconded by Cllr. Dovey and approved.

14.  Budgets 2018-19  After discussion, it was proposed by the Chairman that the

budget for 2018-19, as presented to the meeting, should be adopted. This was seconded

by Cllr. Lord and approved.

This included approval to set the precept at £3300 for the coming year.

15.  Planning Ref. PF/17/1773  At Last, Sheringham Road, West Beckham.

The parish council have no objection to this application.

16.  Correspondence None

17.  There being no further business the chairman closed the meeting at 9.55pm

Present.  

Cllrs. R. McNeil Wilson (chairman) G. Place,  K. Lord,  J. Dovey, R. Batt, D. Barrass.

J.Stibbons (clerk)

The chairman opened the meeting at 7.34pm,

1.    Apologies  Dist Cllr. M. Knowles,

The meeting was informed that Cllr.A. Sweeney had resigned from the council due to ill health. The chairman, on behalf of all the councillors, thanked Mrs. Sweeney for all her help and support during her time as a council member.

2.    Declarations of interest. Cllr.Place declared an interest in item 8b (planning)

3.    To approve the minutes of the Parish Council meeting held on Thursday13^th July 2017 having been previously circulated. The following corrections were made and initialled by the chairman and clerk.

Item 7 the word viability was replaced with visibility.

Item 8 inserted after “the pillars are to be of flint” add “and wider apart”

Item 10 the quotation should read £3367.

After these corrections had been inserted the chairman signed the minutes.

4. Matters arising from the minutes.

Item 7 – Allotment rents are to be reviewed. Tenants who are not resident of the parish will more than residents

Item 9 – it was noted that the quotation from N. Thompson had been raised considerably.

Item 10 – three quotations should be available before expenditure can be approved.

but the proposed work had been approved at the July meeting.

Item 12 – A fitment had been placed at the top of the swings to stop Pigeons roosting.

5. Reports. (Dist. Cllr. M. Knowles)

The green build event at Felbrigg was a major success.

There seems to be a potential to begin a concerted effort to get a roundabout at the top of Holloway road along the lines of the one at Felbrigg, but that will be a long time in coming.

In the latest news of the forthcoming district plan, it appears that Beckham has some fairly substantial swathes of land that may be considered for development, although currently classified as “more constrained” so perhaps will not be considered going forward. The draft plan, once completed, will go out for consultation, so it is a way off yet. But it is as well to be aware.

6. Defibrillators. There has been some hold-up in obtaining permission to use the telephone box at West Beckham and the proposed site at East Beckham is under review as an alternative may have to be found.

7. Parish Plan (phase 2)  It was decided not to pursue a formal Parish Plan as the parish was not large enough and there appeared to be no advantages to a Parish.

8.(a) Solar Community Fund Committee (Report)

The latest Beckham Bulletin gives an up-to-date picture of activities.

The chairman congratulated Kathryn Lord, the secretary of the SCFC on the excellent news letter. This was agreed by all the members present.

8.(b) Planning. PF/17/1372 Erection of rear extension, raised roof height, insertion of velux windows and bay window to front elevation at –  At Last, Sheringham Road, West Beckham.

Beckham parish council objects to this application. The proposal is not commensurate with the size of the plot. The NNDC framework item 3.6.1 (existing buildings) states that the effect of the extension will have to be in character and appearance of the host property and on the amenities of any neighbouring properties.

This proposed plan is virtually a rebuild and is totally out of character with existing properties which all have a roof pitch facing the road where on the proposed development the gable end faces the road.

Beckham parish council would like this application to be discussed by the planning committee.

9. Financial matters.

The Audit for 2016-2017 is now complete and signed off.

Bank Balances at 11/9/2017 Current a/c £2452.27  Savings a/c £18592.74

The following payments were approved and sign cheques:-

Mazars Audit £150

TCVGroundwork£1080

ChevertonsPrinting£80

E. BoydellTree surgery£100

J. StibbonsSalary/expenses£504.67

HMRCPAYE£103.60

.

A letter to Barclays Bank for transfer of funds  of £11288 was signed to cover expenditure  incurred to date

by the Solar Fund.

10. Correspondence

Playdale

CAB appeal for funds

11. Matters for information only or for the next agenda.

There being no further business the chairman closed the meeting at 9.50pm

Present.  

Cllrs. R. Wilson,(chairman)  A. Sweeney K. Lord, G. Place,

County Cllr. S. Butikofer  Mrs. R. Batt.   J.Stibbons (clerk)

The chairman opened the meeting at 7.32pm,

1.    Apologies  Cllr. J. Dovey Dist Cllrs. M. Knowles,

2.   To elect a chairman for the year. It was proposed by cllr. Lord that Cllr. Wilson be asked to remain as chairman. This was seconded by Cllr. Sweeney and carried.

It was proposed by Cllr Wilson that Cllr Place be elected vice-chairman. This was seconded by Cllr. Sweeney and approved.

Mrs. Rosabelle Batt has indicated her interest in becoming a parish councillor to fill the vacancy left by the late Mr. R. Moreton.  Mrs. Batt was invited to join the council.

3.    To receive declarations of interest.

Cllrs. Sweeney and Lord declared an interest in item 6.  It was noted that a dispensation

could be granted to allow council members who are also on the Solar Committee to vote

on this item.

4.    The minutes of the Parish Council meeting held on Thursday 9^th March 2017 having been previously circulated, it was proposed by Cllr. Sweeney that they be accepted as correct. This was seconded by Cllr. Place and approved by the members present.

The chairman then signed the minutes.

5.    Matters arising from the minutes. The bench has been installed in the Nature Area and the one in the bus shelter is being installed when the fixings are finished.

6   Any reports from the Police, County or District Councillors

County Cllr. S. Botikofer. As she was recently elected she has been in training sessions. The first full council meeting will be on the following Monday. She will attend Parish Council meetings and help in any way she can.

7. Financial matters.

To approve the accounts of 2016/2017 for audit. There were no comments from the internal auditor. After answering all the questions in Section 2 of the Annual Return and approving the accounting statement the return was duly signed.

Bank Balances at 30/3/2016 Current a/c £10712.87  Savings a/c £18592.74

The following invoices were approved and cheques signed:-

TCV Maintenance £720

NALC Subscription £101.14

J. Stibbons Salary/expenses £506.75

HMRC PAYE deduction £102.60

S. Thurtle Grass cutting £180

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8. Planning The Pylons, Osier Lane. Permit removal of Agricultural occupancy restriction.

9. Solar Community Fund Committee.  The bus service is still under discussion.

The Bus shelter has been painted.  A design for the gates at the churchyard is under discussion. A

wider entrance will be provided and it was felt that flint gateposts would be more in keeping that the

brick posts suggested.;

Cllr. Lord proposed that three more days work by the TCV should be arranged for early autumn.

This was seconded by the chairman and approved. Cllr. Wilson will also provide some daffodil

bulbs to go round the village gates.

It was agreed to allocate up to £5500 for the play equipment after the second quotation was

received .It was suggested that the new swings, proposed for the play area should have metal bases for the posts to allow for strimming.

It was agreed to spend up to £100 for a notice board in the bus shelter.

It was agreed to purchase of two defibrillators in July, after all the quotes were received.

10. Correspondence

• Electoral review – final recommendations
• Coasthopper time tables

11. Matters for information only or for the next agenda.

It was noted that the annual inspection of the play equipment by ROSPA would take place in early June.

There being no further business the chairman closed the meeting at 9.26pm

Page 156

DRAFT Minutes of East and West Beckham Parish Council

Meeting Held on Thursday 13^th July  2017

Present.  

Cllrs.G. Place,(chairman)  A. Sweeney K. Lord,  J. Dovey, R. Batt, D. Barrass.

Dist Cllrs. M. Knowles,      J.Stibbons (clerk)

The chairman opened the meeting at 7.30pm,

1.    Apologies Cllr. R. McNeil Wilson

2.    There were no declarations of interest.

3.    The minutes of the Parish Council meeting held on Thursday13^th July 2017 having been previously circulated, it was proposed by Cllr.Dovey that they be accepted as correct. This was seconded by Cllr. Sweeney and approved by the members present.

The chairman then signed the minutes.

4.    There were no matters arising from the minutes.

5   Any reports from the Police, County or District Councillors

Dist. Cllr M. Knowles – The final financial position in June has shown a surplus against budget of £671,000 for the year ended March 2017.

The saving made by the management restructure last October when the Chief Executive and Head of Finance resigned to take up post at Yarmouth – is projected to be around £200,000 per annum

The Deep History Coast Project. The bid for £2 million funding from central government <was unsuccessful. The project will still be taken forward with  £500,000 from reserves  with work at West Runton and Cart Gap the first objectives.

Waste contract – the current contract with Kier is due to end in 2018, and officers are preparing for the negotiation of a new contract.

The waiting list for brown garden waste bins is about to be addressed – the original contract was for up to 19,000 bins and we are currently very near to that threshold.

6. Planning Decision notices

PF/17/0878 – permission for variation of conditions at White Gates,Sheringham Road.

PF/17/0786 – Permission for single storey extension at Jalna, Church Road.

7. Allotments Two applications for allotments have been received from people not

resident in the parish. It was agreed that this should be published in the news letter and if

allotments were still available they could be let to non-residents.

It was agreed to obtain quotes for construction of an apron onto the road frontage and

concrete strips where vehicle wheels run.

Gateway hedges need cutting back to improve viability.

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8. Defibrillators. Lottery grant has now been approved and defibrillators are to be

ordered in the near future.

9. Solar Community Fund Committee.(Report) Maps have been delivered.

Installation to be one at the bus shelter, one in the Sheringham Road notice board and one

at the East Beckham notice board.

It was proposed by Cllr. Lord that the quote of £300 to install the bench in the bus shelter

and fix three map boards should be accepted. This was seconded by cllr. Dovey and

approved.

The bus survey has been completed and walk leaflets are to be circulated to all houses

and be available for visitors.

The graveyard will keep it original entrance but the pillars are to be of flint. Three quotes have been received £8641, £8075 and £5000 from Neil Thompson. Although the quotation of £5000 did not include provision of flint gateposts or the reinforcing of the entrance, which would involve extra cost, it was proposed by Cllr. Lord that Mr Thompson be asked to carry out the work as his was the most competitive quote. This was seconded by Cllr. Dovey and carried.

10. Beckham and Bodham Village Hall. The Beckham and Bodham village hall

association have asked for financial assistance to refurbishment of the disabled toilets. A

quotation of £2076 had been received to carry out the work. It was proposed by Cllr. Lord

that this should be paid by the Solar Farm Fund.

This proposal was seconded by Cllr.Sweeney and approved.

11. Tree safety. Three quotations had been received to provide tree safety.

The lowest quotation was for £1800 being £600 for immediate remedial work and £1200

for continued safety inspections and work. It was proposed by Cllr. Sweeney that this

quotation should be accepted. This was seconded by Cllr. Lord and carried.

It was noted that Highways are aware of the dangerous condition of the Chestnut trees

next to the post box at Chestnut Farm.

12. Playing Field.  Safety Report (RoSPA) All equipment was found to be in a

satisfactory condition  but the swings should have a fitment on the top to prevent pigeons

roosting.

It was agreed to invite Playsafe to install the equipment approved at a previous meeting.

13. Financial matters.

Bank Balances at 30/3/2015 Current a/c £10712.87  Savings a/c £18592.74

To approve the following payments and sign cheques:-

N C C Digital Images£120

Nest box CompanyBird/Bat boxes£711

ChevertonsPrinting£169.20

RoSPA inspectionPlaying Field£79.80

NPSMaps and sign boards£1590

K. LordExpenses£52.99

14. Correspondence A survey of local ponds is being undertaken

15. Matters for information only or for the next agenda.

Following a meeting called by NCP and attended by Cllr. Dovey it was agreed that a Parish Plan phase 2 should be included for discussion in the next agenda.

There being no further business the chairman closed the meeting at 9.46pm.

DRAFT Minutes of East and West Beckham Parish Council
Meeting Held on Thursday 9th March 2017

Present.
Cllrs. R. Wilson,(chairman) A. Sweeney K. Lord, G. Place, J. Dovey
Dist Cllrs. M. Knowles, S. Butikofer J.Stibbons (clerk)

The chairman opened the meeting at 7.32pm,

1. Apologies County Cllr. M. Baker Cllr. R. Lewis

2. To receive declarations of interest.
Cllr. Dovey, Sweeney and Lord declared an interest in item 6.

3. The minutes of the Parish Council meeting held on Thursday 12th January 2017 having been previously circulated, it was proposed by Cllr. Dovey that they be accepted as correct. This was seconded by Cllr. Place and approved by the members present.
The chairman then signed the minutes.

4. There were no matters arising from the minutes.

5. Co-option. It was noted that one resident had indicated an interest in becoming a member of the Parish Council. A formal application would be favourably considered for co-option.

6. Reports.
Dist. Cllr Knowles NNDC budget was showing a forecast income of £300,000 from the Second Homes tax.
The District council are debt free and are forecasting a surplus against budget. This could become a shortfall of £1.3 million in the coming year as there will be no increase in the North Norfolk Dist. Council precept, but Norfolk County Council are raising their precept by 4.8%

7. Community Fund.
The maps are still not ordered as other companies are being approached for quotations.
A map of the proposed area was given to the meeting. When the final map is produced it will measure 110cm X 71cm.
An application has been made for membership of the Ordinance Survey (Public sector mapping)
E. Beckham Church – A style has been re-instated. Archive prints of the church have been obtained. These can be used on the web site or in the magazine. Copyright for all the pictures is £120. These could be used on information boards at both churches. The maximum cost of printing this information board would be £150
Community Bus service. A survey will be printed in the next magazine to discover how many people would use the service. A regular Saturday route from East and West Beckham could be arranged if a contribution to the cost were made.
Play Area. The lease has ten years to run. There is a need for maintenance. The swings are fine but the fence needs replacing.
Page 153

Benches will be installed when the weather improves.
The Volenteers will visit again on the 22nd and 23rd of March. The Tesco grant of £1000 will pay for work to be carried out and a management plan formulated. It was proposed by Cllr. Sweeney that two picnic tables should be purchased, one for E. Beckham common and one for the Nature area at a cost of £500 each. This was seconded by Cllr. Place and approved
It was agreed that pictures of the Beckham village signs should be hung in the Village Hall
along with the pictures of the Bodham village signs.
It was noted that the Mission Hall at East Beckham had been recently sold at auction for £44,000. By the wording of the deeds this money is to be used for the benefit of the
Beckham village church.

8. Financial matters.
The following invoices were approved and paid:-
R. Harrod Digger hire £174
J. Stibbons Salary/expenses £518.75
HMRC PAYE £130.60
A copy of the projected income/expenditure for the year to end of March was handed to the members. This showed the balance of the current account to be £10142.43 and the Savings account of £26636.96
The internal auditor appointed for the financial year to 31st March 2017 is Mrs. C. Warsop.
It was agreed that Cllr. Dovey should become an additional Bank signatory.

9. Insurance renewal
Insurance is due for renewal on 1st April 2017. A five year fixed contract is available which would show a considerable saving over the annual review in place at present.
It was proposed by J. Dovey that this five year agreement should be accepted. This was seconded by K.Lord and agreed. Cover for play equipment to be increased to £15000

10. Planning.
PF/16/0210 Extension and alteration of garage/workshop to front of dwelling. White Gates, Sheringham Road, W. Beckham. The parish council supports this application.
PF/17/0256 Removal of condition 2 of permission ref 74/1292 to remove agricultural occupancy restriction. The parish council supported this application.
PF/17/0001 Revised design of holiday let at Highlands Farm, W. Beckham
Application withdrawn.
PF/14/0925 It was noted that at the Public Inquiry into the erection of a wind turbine at Pond Farm, Bodham a decision had been taken to allow the development.
At the same inquiry it was decided to allow a wind turbine at Selbrigg Farm, Hempstead.

11. Correspondence.
Barclays Bank confirmation of signing amendments.
Hornsea three offshore wind farm consultation event.

12. Matters for information only or for the next agenda.
It was noted that a Workshop for footpath registration will be held on 18th March.

There being no further business the chairman closed the meeting at 9.26pm