Beckham East and West Parish Council

  • Minutes E&WB SCFC 2nd March 2017

    Held at The White House, The Street, West Beckham

    Present: Julia Dovey (Chair) Kathryn Lord (Secretary) David McNeight, Anthea Sweeney, Rosabelle Batt (after 7:30pm)

    The Meeting opened at 7:00pm

    1. Apologies
    Denise Lewis
    Bob Lewis
    Mike Baker
    John Stibbons
    Simon Wakeford
    Lorraine Marks

    2. Review Minutes of last meeting
    It was agreed the previous minutes were a fair reflection of the meeting.

    3. Parish Map Noticeboard Project
    KL/JD reported progress with NPS Group at the County Council office after their meeting. It was felt work carried out by NPS was still ‘work in progress’ with several errors noted. We had been advised any further work would be charged for over the quoted sum. As a result, we are unsure if we wish to carry on with the maps as they stand, as the overall quality is not really up to the standard we were hoping for. We will review with the Parish Council and investigate other options before committing any further funds. Frames for the maps at NPS were also 110cm x 71cm not 90cm x 90cm as previously advised.

    3A East Beckham Church Ruins ‘Information Board’
    RB was concerned that the cows would damage an Information Board relating to the site of St Helen’s ruins or encourage people to investigate further. It was felt careful wording regards the lack of any remains, plus the engravings found at the Heritage Centre in Norwich would be enough to satisfy the public without needing the footpath access to the site.

    4. Telephone Box
    LM and SW had made some enquiries regards an ‘old style’ red phone box to replace the ‘modern style’ box currently in place. Costs of a restored red box would be between £2500 – £3000. It was felt however that the work/costs to swap over the boxes could be excessive. The old style box door was also heavy and more difficult to open – hence the re-design. The committee therefore voted for the current box to remain as a housing for the defibrillator.

    5. Community Bus Service
    JD had made enquiries for the bus service and they were very happy to include East and West beckham into a regular Saturday route if the Solar Fund was paying for the service. JD had asked her neighbour (a regular bus user) to complete the supplied survey, however further users and information from others should be gathered. A flyer will be created and sent out to the villages asking for information: e.g. Suggested day Saturday, service regularity Monthly, Fortnightly, Weekly, What times? 9:30-10am leaving from and retuning in 2 or 3 hours? What stops in East and West Beckham?

    6. Village Gates
    JS had advised end of March. KL to ask Highways (Steve White) for confirmation artwork so that it could be reported in the Spring Bulletin correctly.

    7. Playing Area
    JD advised she had had confirmation from NNDC that the Parish Council’s lease on the playing area has almost 11 years to run. A copy of the lease was now available and was passed onto the Parish Clerk. NNDC will not transfer the asset to the PC.
    KL had received the pack of information from Andrew and Lynne Clarke with useful facts and background. It is clear there was already some good equipment installed in the play are although it was rather dowdy. Could this be brightened up with painting/refurbishing?
    New equipment for toddlers, which had previously been well used until broken and removed, should be investigated.
    The chain-link fencing was also rusted and very unappealing. This should be replaced either with a powder coated chain link or a lower level picket or metal fence/gates.
    KL had a meeting with a play equipment company who offer a ’no obligation’ survey on 8th March at 3pm to see what they had to say.

    8. Bench installation & Noticeboard
    As yet nothing has be installed. Await warmer weather?
    The wooded bench in Sheringham Road had gone missing, but this was likely to be Geoff Place who agreed to refurbish the bench.

    9. TCV West and East Beckham
    TCV have a further date working party visit arranged for West Beckham on 22nd March. LM will attend. LM has also created a sketch map with best options to place a picnic bench and further clearance.
    The snowdrops are coming through where the bracken/brambles have been cleared and hope that further clearance will uncover others.
    JD has been contacted by TCV’s Debbie Murray, Practical Project Officer, who will organise site visit in mid May and as a result a management plan to be created.
    JD advised the Tesco’s grant had been received of £1000 and this had paid for previous site visits, and the forthcoming plan. Tesco’s have requested a report to be written and photos to show the progress as a result of the grant.

    10. Various items for the Bulletin Spring Issue
    Mission Hut
    The Mission Hut land had been sold at Auction for £44,000. It should be included in the Spring Bulletin and the terms of the deed of Sale published “in event of a duly authorised sale of the property the proceeds shall be used to provide a fabric fund for the maintenance and repair of the Parish Church of St Helen with All Saints East and West Beckham”
    Graveyard Entrance
    The graveyard entrance design had been discussed with Fr Phil, but they had not reported back.
    AS advised she was attending the graveyard and the beaters from a shoot came running thought the graveyard – a frightening experience as the guns were going off in the background. RB advised that the Game Keeper would be spoken with as this was unacceptable.
    KL had contacted the NWT and had been approached by Emily Nobbs who was willing to arrange a survey of the Churchyard (previously surveyed in 1982) and the Graveyard. Fr Phil had given permission. Emily had offered to come out to advise where to leave uncut in spring/summer but this had not been responded to by the PCC.
    East Anglian Children’s Hospital (EACH) – funds raised of £550 from donations at Dick Moretons funeral- (Rose Moreton)
    Community Bus Service (as discussed above)
    Appeal for SCFCommittee members or Parish Councillors – RB offered to be co opted as a Parish Councillor
    Various Nature Surveys – including a sheet from NWT for garden bird survey to be included
    Bodham Village Hall – Photos of West Beckham and East Beckham village signs to be added to the walls

    11. AOB
    An Invertebrate Survey: LM asked if permission could be given to survey the water course for invertebrates at the culvert by the entrance of East Beckham Hall, and the water course by the stile by the footpath nr old East Beckham Church. RB to ask if this would be possible.

    12. Date of Next meetings
    7PM – 8:30PM
    23rd March – B&B Village Hall
    27th April – B&B Village Hall

    Meeting closed at 9.10pm

  • EWB Minutes 12th January 2017

    Present.  

    Cllrs. R. Wilson,(chairman)  R. Lewis K. Lord, G. Place,  J. Dovey. J. Stibbons

    The chairman opened the meeting at 7.32pm,

    The chairman paid tribute to Mr. Richard Moreton who had been a member of Beckham parish council for many years.  The death of Mr. Philip Leaver was also noted with sadness.

    1.    Apologies Cllr. A. Sweeney  County Cllr. M. Baker Dist Cllr. M. Knowles

    2.    To receive declarations of interest.

    Cllr. Dovey, Lewis and Lord declared an interest in item 6.

    3.    The minutes of the Parish Council meeting held on Thursday 10th November 2016 having been previously circulated, it was proposed by Cllr. Place that they be accepted as correct. This was seconded by Cllr. Dovey and approved by the members present.

    The chairman then signed the minutes.

    4.    Matters arising from the Minutes

    (item 6) The latest quotation for the refurbishment of the toilets at the Bodham and Beckham village hall can be covered by the grant already received.

    (item 8) Cllr. Place was unable to attend the Public Enquiry into the wing turbines. The parish council was represented by Cllr. Dovey.

    5.    Reports. There were no reports from the County or District councillors or the Police.

    6.    Community Fund.

    • The benches at the Bus Shelter and W. Beckham green are being installed by R. Wilson and G. Place. The benches in East Beckham at the allotments and Valley Farm corner are being installed by R. Lewis and. McNeight.
    • It was decided to obtain a quotation to move the notice board from outside Chestnut Farm to an area beside the bus shelter.
    • The cost of Parish Map Boards including all art work, can be supplied by N.P.S. at a cost of £1350. It was proposed by Cllr. Place that these boards should be purchased. This was seconded by the chairman and approved.
    • A quotation to erect the three new Parish Map boards, one near the notice boards opposite Allotment Lane West Beckham and the other by the East Beckham notice board is to be obtained.
    • G. Place agreed to clean and treat the seat neat the Sheringham Road notice board.
    • Defibrillator – it was decided to wait for a decision from the Lottery Fund application which should be announced in March. It this grant was not approved the Parish council would then go ahead and install one in each village.
    • East Beckham churchyard – it was agreed to ask Mr. Batt for permission to erect a signboard saying this was the site of an ancient church.
    • West Beckham allotments – it was proposed by J. Dovey that a digger should be hired to clear the old trees and other rubbish so the field could be ploughed and planted. This was seconded by K. Lord and carried.
    • A Rota of volunteers is to be drawn up to inspect playground equipment, defibrillators, noticeboards, and other parish property.
    • The repairs to the bus shelter will be £500. This was approved by the members.

    7. Financial matters.

    The following invoices were approved and paid.

    TCVClearing E. Beckham common£360

    Village HallRoom hire£120

    ChevertonsPrinting£90

    8. Planning.

    PF/16/1730 Glabri, Back Lane, Variation of condition 2 of permission PF/16/0446 to allow for design changes and removal of condition 4.

    The parish council objected to this application but felt it was pointless asking for comments as the work has already started. The site will be seen from the footpath and also from the Sheringham Road.

    As from April 2017 all comments and observations on planning applications must be received by NNDC within 21 days of the planning notification.

    All future planning applications will be sent to the clerk by e-mail with attachments of the detailed plans. These will be forwarded to parish councillors. After consideration all councillors would reply to the clerk with their observations.

     

    Councillor Wilson proposed that If the application was considered to require full discussion then a meeting should be called. If a formal meeting of the council was not considered necessary by a majority of the councillors the clerk should be given authority to reply. Comments by Parish Councillors should be sent to the clerk by e-mail so a written record can be kept.

    This proposal was seconded by Councillor Pace and approved by the members present.

    9. Correspondence.

    • Electoral review draft recommendations
    • Updated bus time table

    10. Matters for information only or for the next agenda.

    Cllr Lewis informed the meeting that he will be moving out of East Beckham and the March meeting will be his last attendance.

     

    There being no further business the chairman closed the meeting at 8.40pm

  • Parish Council Minutes Thursday 10th November 2016

    DRAFT Minutes of East and West Beckham Parish Council

    Meeting Held on Thursday 10th November  2016

    Present.  

    Cllrs. R. Wilson, (chairman), J. Dovey.  R. Lewis  K. Lord,  G. Place,   A. Sweeney

    J. Stibbons (clerk)

    The chairman opened the meeting at 7.32pm

    1.    Apologies  Cllr. R Moreton, County Cllr. M. Baker Dist Cllr. M. Knowles

    2.    To receive declarations of interest.

    Cllrs. Dovey,  Lewis, Lord and Sweeney declared an interest in item 6.

    Cllr. R. Wilson declared an interest in item 8

    3.    The minutes of the Parish Council meeting held on Thursday 8th September 2016 having been previously circulated, it was proposed by Cllr. Wilson that they be accepted as correct. This was seconded by Cllr. Place and approved by the members present.

    The chairman then signed the minutes.

    4.    Matters arising from the Minutes.

    The Lottery grant for the purchase of Defibrillators was still not completed as there were further questions to be answered. It was agreed to continue with the application.

    5.   There were no reports from the Police, County or District Councillors

    6.     Community Fund.  Committee report

    The refurbishment of the War Memorial is completed. It will be dedicated at a service on 11th November 2016.

    The Village Green is not so overgrown, a new path has been cleared with one days work. by the Conservation Volunteers. Cllrs Wilson and Place agreed to install a new bench  at the village green and also one in the bus shelter.

    To set up a Trust Fund will cost over £800 in legal fees. It was decided that a trust fund should not be considered at the present time. Other grants by charitable bodies are available for education.

    It was proposed by Cllr.  Sweeney that a quotation of £400 for the repair of the bus shelter should be accepted. This was seconded by Cllr. Lewis and carried.

    It was decided not to move the post box at Chestnut Farm.

    The Beckham and Bodham Village Hall was still awaiting a quotation for upgrading the toilets.

    7.   Financial matters.

    The budget for 2017/2018 was discussed and approved. It was proposed by Cllr. Place

    that the precept should be set at £3060 . This was seconded by Cllr Dovey and approved.

    Bank Balances at 9/9/2016:-  Community a/c £13136.18  Premium a/c £18590.40

    The following invoices were approved for payment-

    TCV Work at W. Beckham green £360

    R. Wells memorials Second and final payment £1137

    J. Stibbons Salary and expenses (Aug-Oct) £482.93  HMRC PAYE £92

    D.McNeight Materials for notice boards £66.96

     

    8. Planning

    Ref PF/16/1434 Rookery Farm, W. Beckham.

    Variation of condition 2 of permission PF/15/0423 to raise roof height to facilitate additional

    first floor within outbuilding.  The council had no objection to this application.

    PF/16/1275  Lodge Farm, Sheringham Road, Change of Use (retrospective) A letter of

    objection is to sent to the NNDC Planning officer.

    Wind Turbine (Bodham and Selbrigg) A Public Enquiry is to be held on 22nd. November

    2016  Cllr G Place will attend to represent the Parish Council.

     

    9. Playing Field

    There has been no further developments on the community asset transfer.

    10.    Correspondence.

    The Local Government Boundary review was noted.

     

    11.  Matters for information only or for the next agenda.

    The chairman thanked Mr. McNeight for the excellent way he had restored the notice boards.

    There being no further business the chairman closed the meeting at 10.10pm

  • Minutes SCFC 24th November 2016

    Held in Bodham and Beckham Village Hall

    Present: Julia Dovey (Chair), Kathryn Lord (Secretary),  Bob Lewis, Rosabelle Batt, Lorraine Mark, Simon Wakeford, Mike Baker

    The Meeting opened at 7.10pm

    1. Apologies
    Denise Lewis
    Anthea Sweeny
    John Stibbons
    Lynne and Andrew Clark (on going)

    2. Review Minutes of last meeting
    It was agreed the previous minutes were a fair reflection of the meeting.

    NOTE: In future, as circulation of the minutes will include all the Parish Cllrs, Chairperson Julia Dovey will no longer create a separate Report for the Parish Council Meetings. Instead the Parish Council will review the minutes for follow up. The Council Clerk will include these subjects in the Parish Council Meeting Agenda.

    3. Points for review

    • Bus shelter & area

    Work had been completed around the Bus Shelter today (24/11/16) to create two retaining walls with sleepers, although on inspection it was felt this may need to be increased in height to adequately keep the earth bank in position. JD to discuss further with the contractor.

    Bench. One of the new benches has been allocated for the Bus Shelter. Fitting date TBC

    The Notice board under the large chestnut tree to be moved to the Bus Shelter area. A new general noticeboard to be installed inside the Bus Shelter and the current noticeboard moved to outside the Bus Shelter for Parish Council information.

    The Post Box under the Chestnut Tree (Note: at the last Parish Council meeting an objection was made at the moving of the Post Box due to the current position being more useful for turning vehicles. The green triangle being a 3 way route whereas the bus shelter would require a 3 point turn) This was not discussed at this SCFC meeting – review in Jan. 

    • New Benches (x four)
    1: inside the bus shelter.
    2: in the ‘Village Green’ WB  – it was suggested set back into a nice glade rather than by the entrance.
    3. At the ‘post box corner’ in East Beckham
    4: on the EB allotment  – moved closer the level car park area and remove the memorial plaque from the current bench.
    Cllrs Geoff Place and Robert McNeil-Wilson have volunteered to fit benches 1&2 by anchoring with concrete and chain similar to the bench in Sheringham Road. Would they this extend to East Beckham too?  Bob Lewis & Simon Wakefordwould also be happy to have a go or assist.
    It was felt a ‘pad’ of bark or similar material should be installed around the benches to allow drainage etc underfoot.
    • Village Green & Conservation

    The Conservation Volunteers had done a very good job at the Village Green in WB. The entrance had been cleared and a new pathway created.

    The East Beckham Common had been visited by TCV (today 24/11/16). They have done another good job of clearing both top and bottom entrances to the Common, plus cleared a portion of brambles/bracken and made the path easier to walk through. More work is needed in both sites but in particular when brambles etc start to regrow this will need to be maintained. Could this be maintained as regular Parish Council work?

    • Allotments East and West

    No meeting with allotment holders had been held, but the committee felt that rain water capture seemed the best option to follow. BL/KL to speak with allotment holders.

    Crushed concrete for the EB Allotment track was requested at the meeting with Steve White, Highways, but no provision has been advised. JS to liaise/advise if possible.
    • St Helen’s East Beckham site

    RB advised the stile to the site that was broken has been repaired/reinstated.

    • Play Area

    JD advised she had not been advised of any decision regards transfer of assets from the County Council.

    • War memorial

    The new memorial stone had been installed against the old one and the well attended Remembrance Service had taken place.

    • Church Projects
    East Beckham Mission Hut
    KL to advise Fr Phil Blamire that the Committee and PC are not ready to make any commitment to the purchase of the EBMH.
    NOTE: after the meeting LINKUP magazine advised the sale was through Auction House, Norwich on 15/2/17
    The entrance to the Graveyard

    KL to email Fr Phil Blamire and Neil Thompson regards the Graveyard Entrance ‘design’. It was felt natural hedging (not brick walls), entrance to be set back allowing more clearance for larger hearses/vehicles and better visibility to pull out from the currently restricted entrance. No gates were needed.

    • Village Gates
    JS has applied for 50% grants for nine gates (6 at W.B and 3 at E.B) The application has been accepted and is being processed. We will have a decision in March 2017. The general view at the meeting was that bulbs be planted at each gate and the areas kept tidy as part of the PC Village maintenance.
    • Bulletin Issue

    KL is (still) working on the next edition to include ‘before and afters’ around the villages. BL requested publicising the track at the top of the EB Common being closed during the shooting season – so everyone was aware this was a temporary measure.  A pre Christmas Edition will be aimed for!

    • Website 

    Work in progress, but still require content.

    • Defibrillator

    At the Parish Council it was strongly requested by Councillors the equipment is purchased regardless of grants available. It was an item that could save a life. It was however instructed a lottery grant be tried again. JS has applied and will not hear for a further 4 months. However the SCFC agreed unanimously there should be no more waiting.

    • Shop

    KL advised Chris Wheeler had spoken to Daniella at the Wheatsheaf. “They are planning to rearrange the tea room for a shop (amongst other work) during the week when the pub is closed, starting 20/11/16. I also think there was someone from Pub is the Hub eating there 26/10/16!”  JD Advised the ‘shop’ volunteers were not so interested to work in this kind of set up. MB advised a Mobile Post Office was to being put into operation to tour the Villages. KL to find out more details from Shane the Manager at Aylsham CT Baker Budgens.

    • Educational Trust

    At the Parish Council meeting this subject had been discussed and JD reported that it had been put on the ‘back burner’ for the time being. It needed further investigation due to the possible difficulty and divisiveness of deciding who would get a grant. BL gave the details of the POORS + PLOUGHLETS which is a 50 year old Trust set up locally of a fund in action and worth talking to.

     
    Meeting closed 8:40pm
     
    Have a very Merry Christmas & Happy New Year everyone!
     
    The next meeting is January 26th 2017, same time, same place!

  • Parish Council Minutes Thursday 8th September 2016

    Present.  

    Cllrs. R. Wilson, (chairman), J. Dovey. K. Lord, G. Place,  R. Moreton   A. Sweeney

    ,              J. Stibbons (clerk)

    The chairman opened the meeting at 7.33pm

    1.    Apologies  Cllr. R Lewis,  Dist Cllr. M. Knowles

    2.    To receive declarations of interest. Cllrs. Dovey, Lord and Sweeney declared an interest in item 6.

    3.    The minutes of the Parish Council meeting held on Thursday 14th July 2016 having been previously circulated, it was proposed by Cllr. Place that they be accepted as correct. This was seconded by Cllr. Lord and approved by the members present.

    The chairman then signed the minutes.

    4.    Matters arising from the Minutes.

    Prices are still awaited for the defibrillator. It was decided to install a locked cabinet and an emergency phone at West Beckham.

    An application is to be made for lottery funding as a second defibrillator can be installed at East Beckham, on the wall of Manor Farm barn. This is by kind permission of Mr. Clifton-Brown.

    5.   Any reports from the Police, County or District Councillors

    A written report from Dist Cllr. M. Knowles was read to the meeting.

    6.     Community Fund.  Committee report

    The toilets at the Bodham and Beckham village hall are in immediate need of replacement. It was suggested that a donation should be given as the quotation for the work was £17,000 and so far £15,000 had been raised. It was understood that other quotes were to be obtained and the financial help required could be discussed further when the final figure was known.

    The cost of repairing the War Memorial would be £2274.

    It was proposed by Cllr. Dovey that this quotation should be accepted with the condition that if the church ever became redundant, the memorial is moved to the churchyard.

    This was seconded by Cllr. Lord and approved by a majority of five in favour, with one

    abstention.

    The East Beckham mission hall is being advertised for sale.

    W. Beckham Nature Area is very overgrown with dangerous branches and needs clearance work to be carried out. It was agreed to use the Conservation Volunteers for one day to get things started.

    Supply of water to the E. Beckham allotments. It was agreed to ask the East Beckham Produce Co.(Mr. G. Clifton-Brown) if it were possible to fill a large tank at the top of the allotments from the irrigation system, for a suitable fee. The tank would have a push button tap to regulate supply.

    Page 147

    Norfolk County Council are to be asked for a site visit with the parish council at  St. Helens Church, East Beckham to see the problems on the ground as this is a grade 2 listed site.

    Big society grant for playing field. (Cllr. Dovey to progress)

    The bus shelter roof is in need of repair. It was agreed that work should proceed and the quotation of £120 was accepted.

    The establishment of a trust fund to further travel and education is to be included in the next agenda.

    7.   Financial matters.

    Bank Balances at 9/9/2016:-  Community a/c £1548.86  Premium a/c £18806.80

    The above figures are after the following invoices have been approved and paid:-

    Cheque 441 K. Lord Paint for bus shelter £19.78

    442RoSPA Playing field safety inspection.£79.80

    443  Glasdon Four seats £1960

    444NALCsubscription £98.51

    445 J. Stibbons salary and expenses £483.89

    446HMRC PAYE £92

    447  Mazars Auditors £120

    448  S. ThurtleGrass cutting£300

    449  R. Wells  War Memorial (50% deposit)£1137

    8. Planning :-

    Ref: PF/16/1107 Woodlands Caravan Park, Holt Road, Upper Sheringham.

    Provision of 8 static caravan pitched and siting of 30 touring caravans. Object.

    It was felt that this application was inappropiate as the proposal was on common land.

    The following decision were noted

    • PO/16/0771 Erection of two dwellings at land off Sheringham Road, W. Beckham.  REFUSED
    • NCC ref:- C/1/2013/1012 (variation) revise office/weighbridge/welfare unit

     

    9. Playing Field

    Area Inspection Report by RoSPA was presented to the meeting. There are no areas of

    immediate concern.

    The Grant application to NNDC for equipment purchase has been refused as the playing

    field is owned by the district council. It was agreed to make further enquiries to see if the

    playing field is included in the Community Asset Transfer scheme as it may be possible to

    purchase or have a long term freehold agreement.

    10.    Correspondence

    • NNDC – Planning – re 1, Lodge Farm, Sheringham Road. Application for prior approval. Application withdrawn.
    • Parish and Town Councils Forum.- Noted

    11.  Matters for information only or for the next agenda.

    The VAS signs are now in place and working at Lodge Corner. A letter of thanks is to be sent to all involved in their installation.

    It was noted that there have been a large number of Break-In`s at village halls recently.

    There being no further business the chairman closed the meeting at 9.41pm.

  • Minutes of East and West Beckham Parish Council MeetingThursday 14th July 2016

    Present.  

    Cllrs. R. Wilson, (chairman), J. Dovey. G. Place, R Lewis, R. Moreton   A. Sweeney

    Dist Cllr. M. Knowles,  Mr. M. Render (The Heart Foundation) and eight members of the public.       J. Stibbons (clerk)

    Defibrillator. (item 3 on the agenda)

    The chairman welcomed Mr. Martin Render of The Heart Foundation  and asked Mr Render to give the meeting some background and details of installation and use of a defibrillator.

    To put heart attacks into perspective there were 200 deaths in the UK per year from fire while there were between 70,000 and 100,000 deaths from Cardiac Arrest many occurring in the early morning.

    Defibrillators are designed for untrained people to use. They are a long-term project and may not be used for years. They are guaranteed for ten years and the annual costs are around £120 per year. The cost of the machine is between £1600 and £2000. An emergency phone would cost £350 to £400 to install with a £50 per year for a sim card.

    The chairman thanked Mr. Render                       Mr. Render left the meeting at 7.58pm.

    The Chairman opened the E. and W. Beckham Parish Council meeting at 8.00pm.

    1.  Apologies  County Cllr. M. Baker   PCSO Guy Slade  PCSO N. Jonas

    2.  Co-option of candidate to fill the casual vacancy.

    Kathryn Lord was the only applicant to the advertised vacancy for a parish councillor. She moved from London to live in the village in 2013  and wishes to have more input into village life. She has experience in business management.

    The chairman called for a written vote and it was unanimously confirmed that Kathryn Lord should be invited to become a parish councillor.

    4. Declarations of Interest.

    Cllrs. Dovey, Lewis, Lord and Sweeney declared at interest in item 8 on the agenda.  (Community Fund)

    Cllr. R. Wilson declared and interest in item 7 (Allotments)

    5. Minutes.

    The Minutes of the Parish Council meeting held on Thursday 24th May 2016, having been previously circulated, it was proposed by Cllr. Place that they be accepted as correct. This was seconded by Cllr. Dovey and approved by the members present. The chairman then signed the minutes.

    6. Matters arising from the Minutes.  None

    7.    Any reports from the Police, County or District Councillors

    Dist. Cllr. M. Knowles

    North Norfolk District Council do not wish to continue with devolution. Shared services may continue on a permanent basis with other local district councils as a cost saving exercise.

    8.  Community Fund.

    Allotment holders will notify the council if major work is needed on the track in future.

    There could be five village entrance signs but the actual number will be decided when the total cost has been obtained from Highways  Highways will provide a grant for half the cost.

    It would be beneficial to replace the “Give Way” signs at the corners of Long Lane with “Stop” signs.

    The owners of the barn at Manor Farm, East Beckham are to asked if a Defibrillator could be placed on the end of the building as this is central to that part of the village.

    It was proposed by Cllr. Sweeney that two “Elwood” seats should be placed in West Beckham and two in East Beckham. The cost quoted for supply being £2089.

    This proposal was seconded by Cllr. Dovey and carried. The clerk was instructed to order four seats and attempt to agree a discount on the price.

    The formation of a Trust Fund was discussed and it was agreed that this should be an item on a later agenda.

    9. Financial matters.

    Invoices for approval and signing:-

    R. Harrod Allotment roadway £1080

    Aylsham Computers Supply laptop and printer £494.80 (refunded by grant)

    An revised budget was presented to the members which showed an increase in the use of the Solar Grant funding in order to progress some of the proposals from the Solar Fund Committee.

    It was proposed by Cllr. Place that this revised budget should be accepted. This was seconded by Cllr. Dovey and carried.

    10. Planning.

    Ref PO/16/07771  Site for erection of two, two-storey detached dwellings Land off

    Sheringham Road, West Beckham.  The Parish Council supported this application. 

    11. Correspondence.

    (1)  Wheatsheaf. Request for letter from parish council to assist in a grant application. This has already been dealt with by the chairman and clerk due to time restraints.

    (2)  Upper Sheringham Parish Council. Re. a planning application for change of use at Lodge Farm from agricultural to the storage of building material. Upper Sheringham PC are opposed to this application because of increased industrial use and more traffic at the Lodge Hill junction.

    E&W Beckham parish council agreed to write to NNDC planning opposing this application and asking that, as Lodge Farm was virtually in West Beckham, they should be kept informed of any new applications.

    There being no further business the chairman closed the meeting at 9.22pm.

  • Minutes of the Meeting E&WB SCFC 26th May 2016

    Solar Fund Committee  Meeting Minutes 26th May 2016

    Present
    Julia Dovey
    Rosabelle Batt
    Denise Lewis
    Simon Wakeford
    Lorraine Marks

    Apologies
    Bob Lewis
    Kathryn Lord
    David  McNeight
    Anthea Sweeney
    Mike Baker

    It was announced that Chris Wheeler  had decided to step down from the committee. The committee thanked her for all her hard work and noted that she would still like to be involved in a more informal way in future.

    Minutes of last meeting agreed. 

    List of current possible projects taken to the recent Parish Council meeting.

    Possible proposed expenditure by Solar Fund Committee May 24th 2016

    Parish Council response in blue

    VAS sign for Lodge Hill Junction

    Approx £3000 ( sum to be confirmed)  Funds already committed  This is to be paid out of PC funds not Solar Farm

    East Beckham Allotments

    Allotment driveway/car park £900 ( I estimate received) Expenditure approved work to start asap

    Village gates for East and West Beckham

    Village Gate pairs x 5 for WB  + 3 pairs for E B  (Costs to be shared with NCC Highways Dept. We are waiting for a site visit and quote to be able to make an application by December 2016)  This is to go ahead but no date as yet

    Other traffic calming /road safety measures

    West Beckham Green and East Beckham Common

    Village Green & Loke work £ ?

    Management plan for Beckham Green and east Beckham Common (TCV) £300

    Tesco Bags of Help for Green Spaces Grant (£8000+)  applied for.  Management plan to be obtained if we are not successful. Julia meeting Dr Leech (Environmental) to see if he will have a look at it.

    Benches x 5? £2,000 We discussed where to put the. The suggested areas are

    1. Valley Farm EB
    2. Allotment field EB
    3. Village Green WB
    4. Sheringham Road WB

    Bus stop transformation

    Parish Maps/Boards £2,000

    Defibrillator in W Beckham phonebox  £3000?  Presentation to E and WB Parish Council at July meeting by supplier. Please attend if you can.

    Children’s Play Area

    Children Play equipment £10,000?

    Proposals for a global sum of  £21,200 so far.

    To be decided after decisions by PCC

    *Possible Reading Room demolition  £2,000 This is on hold following message from Father Phil regarding the sale of the site.  The Chairman requested that the PC declare an interest to purchase

    *Roll of Honour ?  (Replacement now stopped by Diocese – alternative to be discussed) The Chairman considered we should go ahead with a replacement and put elsewhere – cemetery would be suitable. The old one can remain outside the church.  To be discussed at meeting with Fr Phil in early June

    Other potential future expenditure could include:

    • work to clear invasive bracken and bramble in our woodlands
    • provision of interpretation boards for conservation areas
    • bird and bat boxes for conservation areas
    • village walk leaflet
    • completion of bus stop transformation ie possible repairs,painting, refurbishment and repositioning of noticeboard or purchase of new ones
    • oak posts to stop encroachment on the village sign triangle by large vehicles
    • publication of newsletters
    • running cost of website   –  is £72 inc VAT pa
    • improvements to Broadband speed

    Costs incurred so far – Household information sheet £90 and 2 Bulletins  £130 + fees for hall.

    Expenditure on the list above approved.  Next payment into Solar Fund due in October.

    Finance for village projects

    • We are having trouble completing one of the more straightforward projects, for example the allotment track, because of the difficulty in getting 3 tradesmen to give formal quotes.  This is also likely to affect other building work such as the cemetery gates. How can we move forward?  As long as we show that serious attempts have been made  to get quotes we can proceed without three.
    • What happens when there is only one supplier of services or goods such as The Conservation Volunteers or the Norfolk parish maps?  How do we get around the 3 quote principle here?   We can go ahead and order.

    The Chairman expressed that he did not want the committee to lose momentum – John is to arrange the accounts so that specific payments out on the solar projects can be made more easily

    AOB

    Flashing speed sign/other calming measure to be looked at in October when the next Solar payment is due.

    Shop – Julia to speak to Tracy to see if she’s still interested.

    Bus stop revival ‘to do’ list

    • Find out who owns the area around the bus stop JD
    • Remove lower branches of trees that overhang the bus stop and dig out to find out the condition of the retaining wall.   Rosabelle suggests contacting Richard Hudson (07748) 380634  JD to follow up
    • Rebuild retaining wall where necessary if needed
    • Power wash outside of bus stop
    • Re-paint outside where necessary
    • Paint inside white
    • Remove bin
    • Plant bank with effective low maintenance ground cover eg ivy? Grass? (needs strimming)
    • Relocate refurbished noticeboard – inside? Outside on side wall?
    • Consider planters, hanging baskets etc when complete and defibrillator installed

    Solar Panel Committee Fund Holiday

    May I suggest that we keep to the June meeting as already in the diary (this will give an opportunity for feedback from the meeting with Fr Phil, to decide which projects to work on through the summer and sort out the June newsletter if necessary) but then have July and August off, reconvening in September after the PC meeting. I will sort out a date with Anne and send round an email.

  • Minutes of the Meeting E&WB SCFC 28th April 2016

    Held in Bodham and Beckham Village Hall
    Present: Julia Dovey (Chair) Kathryn Lord (Secretary) David McNeight, Chris Wheeler, Rex Wheeler, Bob Lewis, Lorraine Marks, Simon Wakeford,  Andrew Clark, Anthea Sweeney, John Stibbons
    The Meeting opened at 7pm
    1. Apologies
    • Rosabelle Batt
    • Denise Lewis
    • Mike Baker
    • Lynne Clark
    2. Review Minutes of last meeting
    It was agreed the previous minutes were a fair reflection of the meeting.
    3. Progress on action plan:
    • WAR MEMORIAL RESTORATION:
      • Apart from the one firm quote, SW reported that other companies (5 in total) had failed to visit or make quotes despite several chasing calls and promises that they really were interested in the work. (Note post Meeting: Fr Phil Blamire has reported that no additional or new stones can be laid, the suggestion is an addition of a metal plaque. Also the Churchyard work would have a ceiling of £1500 prior to 3 quotes being sought.)
    • TREE SURVEYS: 
      • JD had supplied the report by Mark Webster from The Conservation Volunteering Charity prior to the meeting. The report outlined a selection of menu options with guide prices. Generally it was felt these volunteers were expensive but it was agreed a Conservation Management Plan would be worthwhile for both the WB Village Green and EB Loke.  Mark Webster highlighted valuable assets within the ancient woodlands at both East and West Beckham.
      • CW & RW had received unofficial expert advise and an offer of free assistance, if needed, for work in the Village Green, focusing on walker safety. Work had not started.
      • JS advised the PC had used Community Payback labour in the past and this is available. It was felt this labour could be used to clear brambles and bracken along the pathways
    • THE READING ROOM:
      • KL had tried to contact Fr Phil Blamire prior to the meeting but would send an email to find out if any progress had been made or meetings set up with the DFB Ltd. (Note post meeting – Fr Blamire had supplied the Trust Deed for the PC and the PCC would need to discuss what was the next step)
    • DEFIBRILLATOR UPDATE:
      • JS advised the Charity had estimated £1500-2000 per defibrillator. If vandalism is unlikely a coded lock would not be needed and would reduce costs. The Company would come and make a presentation to the Parish Council in July which would explain a lot of the details which the committee were asking. KL advised that she had been contacted after the latest BULLETIN by a couple of volunteers keen to be trained.
    • SHOP:
      • No news.
    • ALLOTMENT UPDATE: 
      • BL advised a total of 10 allotments were left available in EB.
      •  Urgent attention to the Entrance and track into the Allotment was required along with the Parking area. 2 Further quotes are required unless this situation can be resolved. JS advised he was waiting for another contractor to come back to him. JD to discuss with PC
      • BL advised the daffodils in EB had been partly picked by a couple of Eastern European pickers. When challenged by BL they did not return. BL reported this to Cromer police.
      • JS has issued the new contacts for the Allotments for year 2016-17
      • West Beckham allotment space was not discussed.
    • PARISH MAPS: Not discussed
    • VILLAGE GATES:
      • JS supplied an email from Highways (Steve White) which advised white gates could be part funded. The round of funding would be applied for late in 2016.
      • Highways would need to agree suitable wide verge sites for the gates. Steve White would visit to discuss suitability
      • KL/DM had looked at locations as had LM/SW who had also measured verge widths.
      • Would locations be where the 30 mph signs were already placed? No 30 mph signs in EB
    • BUS STOP TIDY:
      • JD reported she had tidied up in the bus stop but the bin inside had been used as a dog waste bin. KL thought painting the inside brickwork would improve the appearance.
      • Ideas to be fed back to JD by ALL prior to the next meeting.
    • BUS SERVICE:
      • JD reported the meeting with Charles Sanders took place and there would be a personalised West Beckham bus program written by CS which would be included in the next BULLETIN (June) There is a service 3 days a week currently and the School Bus can also be used, although this will need to be paid for prior to 9.30am
      • JD also gave details of Dial a Ride and other options which we will be include in the next BULLETIN.
    • POST BOX PAVING UPDATE: SW provided a photograph of the completed pavers in situ at the Church Farm Postbox. The committee expressed their gratitude and praise.
    • CHILDREN’S PLAY AREA:
    • A&LC had visited the Play area and reported back that is was very tidy and well maintained at the point of the visit.
    • JS advised ROSPA will make the annual inspection to ensure all equipment is meeting safety standards etc.
    • There was plenty of space (size 30m x11m) that could take extra equipment and AC had approached some specialist companies.
    • Examples of Slides had been provided – various prices from £6k to others from Costco Cash and Carry were shown.
    • The Area is owned by NNDC and the PC need to fund regular grass cutting. It was muted that NNDC may wish to pass the land over to the PC.
    • KL though the fencing could be improved to make it less uninviting, although it was functional to keep dogs out and children in.
    • BL had a contact with a Weybourne committee who have recently set up a children’s play area and would pass this on.
    • LM and KL both remarked on the quality of play areas at Blakeney Village.
    • WEBSITE: 
      • DM advised that the domain name eastandwestbeckham.org had been purchased.
      • KL DM & DL had spent an afternoon going through possible content and architecture. A basic format for the website was now up. (Albeit a ‘work in progress’)
      • Content offers from some parishioners had been forthcoming and also old photographs from RAF West Beckham have been allowed to be used.
      • KL/DM asked for the committee to look at what is on the site so far and offer feedback.
    • MEMORIAL BENCHES:
      • RB had not been able to attend the meeting but would report back next meeting regards bench costings and designs.
    4. Parish Council Meeting
     
    • 3 Quotes and difficulty in progression
     
    5. AOB 
    • SW asked that the grass triangle in front of Chestnut Farm with the WB Village Sign be protected from being run over. Oak posts and removable chains could be installed to  improve matters.
    6. Date of next meeting
     
    • 26th MAY,  7PM, Bodham and Beckham Village Hall (2 days after the Parish Council Meeting 24th May when ALL are invited)
    • 30th JUNE being the following meeting date

    Meeting closed at 9:00 pm

  • Parish Council Minutes 24th May 2016

    The chairman opened the meeting at 7.32pm

    Present.  Cllrs. R. Wilson, (chairman),  J. Dovey.  G. Place,  R. Lewis, R. Moreton

    Dist.Cllr M. Knowles   J. Stibbons (clerk)

    1. Apologies  County Cllr. M. Baker,  Cllr. A. Sweeney  PCSO Guy Slade

    2.To elect a chairman for the coming year.

    It was proposed by J.Dovey that R. Wilson should be asked to stand on as chairman. This was seconded by R. Moreton and carried. Mr. Wilson then signed the declaration of acceptance of office.

    It was proposed by R. Wilson that G. Place should be elected as vice-chairman. This was seconded by R. Lewis and carried.

    3. Declarations of Interest.

    Cllrs. Dovey and Lewis  declared at interest in item 8 on the agenda.  (Community Fund)

    Cllr. G. Place declared and interest in item 8 (Allotments)

    4. Minutes.

    The Minutes of the Parish Council meeting held on Thursday 10th March  2016, having been previously circulated, were approved by the members present and signed by the chairman.

    5. Matters arising from the Minutes.  None

    6. Any reports from the Police, County or District Councillors

    Dist. Cllr. M. Knowles N.N.D.C. The full text of this report is attached at the end of these minutes.

    7. Planning. (Revised design)  to PF/15/0102 Glabri, Back Lane, W. Beckham

    The Parish Council have no objection to this application.

    8. Allotments.

    Quotations for the improvement of the track and provision of a car park are still not complete. Five companies have been asked to quote with only two responses so far. A third quote should be in hand within the next week.

    The members agreed that it was important to get the work done as soon as possible. The council gave the clerk authority to put the work in hand when the last quotation was presented.

    Mr. Place was given permission to erect a shed and greenhouse on his allotment.

    9. Solar Community Fund Committee.

    Report by SCFC chairman.

    A reply from the Church regarding the War Memorial  quotation will be sought by the Fabric Officer to dress and re-engrave the inscriptions exactly in the format they are now. The chairman asked if a new stone could be erected in the church yard?

    The deeds of the East Beckham mission hall were signed on 23rd. May 1996. The Norwich Board of Finance is the Authority and the Parochial Church Council are the administrative Trustees.

    Page 141

    An inspection by the Fabric Officer revealed that the Mission Hall is in a very poor state of repair and completely overgrown and the cost of repair would not be justified. The Diocese will seek to sell the property, the proceeds to be placed in the Churches Fabric Fund.

    It was agreed to write to the Diocese and register an interest in the purchase.

    10. Financial matters.

    The accounting statement and annual governance statement for 2015/2016 prepared for the External Auditors were discussed and approved. They were then signed by the Chairman and RFO

    Bank Balances at 30/3/2015 Current a/c £4350.29  Savings a/c £22461.30

    The following accounts were approved for payment and cheques signed:-

    U. Sheringham PC (share of cost of VAS) £2708 Cheque signed 26/4/16 

    G. WrightGrass cutting£50

    Mrs. J. DoveyInk and Paper£42.50

    D. McNeightWeb site reg.£53.14

    ChavertonPrinting£90

    J. Stibbons Salary/expenses£486.29

    HMRCPAYE deduction£92

    11. Correspondence

    The Chairman had received a letter of resignation from Mrs. Barbara Powell.

    All the councillors wished to thank Mrs Powell for all her efforts over the past years and agreed that she would be greatly missed.

    • Parish Paths Seminar              noted
    • AWA – Help reduce pollution  .Noted
    • Norfolk Records Office.           Noted

    12. Matters for information only or for the next agenda.

    It was noted that a representative from The Heartbeat Trust will address the next meeting on 14th July

    Full Text of District Councillors Report Item 6

    May 2016

    We recently held the Annual Meeting at NNDC, and we therefore have a new Chairman, John Lee from Cromer. The new Vice Chairman is Richard Shepherd, from Sheringham.

    Page 142

    The following is a brief summary of the major items that have come before Council in the past year, which may give your members a little more insight than is sometimes portrayed in the local press.

    Planning.

    The council has embarked on a three-year project to compile a new Local Plan to cover development policies and land allocations for the period to 2036.   The government has also introduced a “Duty to Co-operate” between neighbouring planning authorities in drawing up new Local Plans.   In this connection, the Call for Sites has been initiated.   Anyone can suggest a particular site for development, be it for affordable housing, market housing, commercial use etc.     The suggestions will then undergo a technical appraisal before being put to public consultation.   Forms are available on the council website.   The deadline for submissions is 31st. May.

    Shared Services.

    In September members were advised that preliminary talks were under way with Great Yarmouth Borough Council to see if there is any scope for sharing some senior officers and back office work with a view to making savings.    A special meeting of the council was held on 21st. October, and we were advised that Great Yarmouth had requested the secondment of certain personnel on an interim shared basis.   This would involve salary increases for both officers, who were keen to participate.  The sharing with GYBC of NNDC’s Chief Executive and Head of Finance went ahead as from the second week in November. The arrangements clearly benefit Great Yarmouth, and it is to be hoped that when the promised report on the potential for a permanent situation materialises, that benefit will also extend to NNDC. A business case for a longer term arrangement is scheduled to be presented to full Council in the near future.

    NNDC has lent £3m to GYBC for 3 years, the first time NNDC has made an investment of this type, though we are assured that this was a straightforward commercial deal.

    Devolution.

    In September we learned that Norfolk had submitted a case to the government for the devolution of powers, only to be told that Norfolk was not big enough and that a joint bid with Suffolk was required, which was also rebuffed.   Ultimately a bid was submitted on behalf of Norfolk, Suffolk, Cambridgeshire and Peterborough.  George Osborne announced in his budget on 16th March that the Eastern Powerhouse was to go ahead.   In fact the document that was signed by all the local authorities, apart from Cambridge City Council, was simply an agreement to carry on talking.  The final details are still under discussion.

    It now appears that there will be some kind of split authority, with Norfolk and Suffolk together, and Cambridgeshire and Peterborough together.

    There remains very little detail in the proposals so far and the leaders of the 22 councils are to set up various committees to generate specific-proposals to the Government.   What has been offered so far, £30m p.a. for 30 years, is far less than was originally requested.   In addition, the Government requires the setting up of another tier of local government, headed up by an elected mayor who will have some control over funding and will take specific responsibility for transport and major roads and have powers over planning and housing.   How this new Combined Authority will be staffed and funded has not been defined.

    At the meeting of NNDC the leader was given the following brief:

    “This council does not support the concept of a mayor or a mayoral authority in East Anglia, but is mindful of the potential benefits for the people of North Norfolk delivered under a sound and robust

    Page 143

    governance model on which all councils are represented equally and have equal voting rights; and recommends that the Leader of the council continues discussions with other Leaders and with government with a view to bringing developed proposals back to the council for further consideration.”

    Boundary Review.

    It appears that North Norfolk has gradually drifted away from the accepted norm in terms of population per ward, and therefore (in their view) proper representation at District level.  This has generated a full boundary review, covering all wards.    The process for this begins with an appraisal of how many councillors are required to run the council in terms of committees, etc. Currently we have 48 and it seems likely that there will be a move to reduce that number. In fact, it seems likely that the Council is to make a recommendation to the Commission that it can operate efficiently with 40 members. The second phase will almost certainly involve the redrawing of some boundaries. The final proposals are to take effect from the May 2019 elections.   The Review will not be able to take into account any future changes in population that could result from the current process of revising the district’s Local Plan, only Planning consents currently in place will be considered. My understanding is that Parish boundaries cannot be altered, but it may be that certain Parishes will be “transferred” to a different ward. For your information Chaucer currently has around 2000 voters, which is approximately 13% above the average (there are wards with only 1500), but of course if the number of councillors is reduced, that average will alter accordingly. The proposals will go out for consultation at the various stages, so I would suggest we watch this space.

    In September Full Council formally approved the audited accounts for 2014/15.   After allowing for slippage of capital projects resulting from the disruption caused by the sea surge in December 2013, the accounts showed a surplus of £366k.   The General Reserve is nearly £2.3m compared to its recommended amount of £1.75m, but we have to consider that central government grants are all either reducing significantly or disappearing altogether over the next couple of years and that reserve may well stand us in good stead.

    As part of its statutory requirements, Full Council agreed to the formation of an Independent Remuneration Panel to undertake the regular review of members’ allowances.   No increase had taken place since 2003.   Following the independent report an increase from £4,054 to £5,000 was recommended to take effect from May.   This figure is around the mid-point of allowances of all Norfolk and Suffolk councils, with some of those below that level already in the process of their own review.

    Following the motion submitted to NCC Highways and the Police regarding road safety along the A148 several representatives each from NCC and the Police attended the meeting of the Overview and Scrutiny Committee on 18th. May.   There were representations from members of the public and many questions from Councillors. Sadly, although our perception may be different, the statistics appear to indicate that the A148 between Holt and Cromer is not sufficiently dangerous to merit any major improvements, such as roundabouts, or even a review of speed limits.

    At its recent meeting, the council agreed to maintain the Big Society Fund programme for a further year with a maintained pot of £225,000.   It also allocated £630,000 to fund the possible compulsory purchase of 5 domestic properties, 3 in Sheringham and 2 in Sculthorpe with a view to bringing them back into use.   The position of the former Shannocks Hotel in Sheringham will be discussed later this month.

    Michael Knowles.
    District Councillor – Chaucer Ward.
    May 2016.

  • Minutes 10th March 2016

    DRAFT Minutes of East and West Beckham Parish Council

    Meeting Held on Thursday 10th March 2016

    The chairman opened the meeting at 7.32pm

    Present.  Cllrs. R. Wilson, (chairman),  J. Dovey.  G. Place,  R. Lewis, R. Moreton   A. Sweeney

    County Cllr. M. Baker  and one member of the public       J. Stibbons (clerk)

    1. Apologies  Cllr. B. Powell, Dist.Cllr M. Knowles   PCSO Guy Slade

    2. Declarations of Interest.

    Cllrs. Dovey, Lewis and Sweeney declared at interest in item 8 on the agenda.  (Community Fund)

    Cllr. R. Wilson declared and interest in item 7 (Allotments)

    3. Minutes.

    The Minutes of the Parish Council meeting held on Thursday 28th January 2016, having been previously circulated, it was proposed by Cllr. Dovey that they be accepted as correct. This was seconded by Cllr. Sweeney and approved by the members present. The chairman then signed the minutes.

    4. Matters arising from the Minutes.  None

    5. Any reports from the Police, County or District Councillors

    County Cllr. M. Baker  There have now been “No Parking” markers placed at the improved splay on the A148 at Lodge Corner.  It has also been requested that a speed limit survey should be carried out on the A148.

    A new “Trod” is now in place with crossing points on the A148.  Highways are to be contacted with a request to have signs put in place warning of Pedestrians.

    Highways have been notified about pot-holes and overgrowing hedges in Gibbet Lane.

    6. A148 Lodge Corner.

    Cllrs. Place and Dovey attended the meeting of Upper Sheringham Parish Council where the Vehicle Activated Sighs (VAS) at Lodge Corner were discussed. It was finally agreed that the triggers should be installed with the VAS as requested by E&W Beckham PC. The initial reason for Upper Sheringham PC suggesting that the signs should be activated at all times was that there is no sign warning of pedestrians crossing.

    A bid is now in place for a VAS.

    7. Allotments.

    It was felt that it should be made clear that part of the West Beckham allotment site was on top  of a former tip and with a view to the information on the Environment Agency’s site “What’s in your backyard?”,  the parish has a duty of care responsibility not to encourage the growing of food crops on the site due to possible chemical contamination.

    Page138

    Testing would be expensive as it would have to be tested for every toxic chemical known – and then, if any were found they would have to be removed.

    As there is an alternative site at East Beckham, food production should be concentrated there. It was suggested that allotment holders re-locating from West to East Beckham should have a rent free allotment for five.

    An email from Mrs Powell was read to the meeting in which she hoped that public

    access to the West Beckham allotment site  would not be restricted when the Nectar Mix is established.

    8. Solar Community Fund Committee.

    (Minutes of Committee meetings can be viewed on the Website at (BECKHAMEWPC)

     

    The committee is to be known as the SOLAR COMMUNITY FUND COMMITTEE (SCFC).

    This committee is not limited in numbers and consists of volunteers with an interest in village improvements. There will also be a minimum of two parish councillors. A list of names of committee members will appear on the Parish Council web site. The object of this committee is to ascertain the wishes of the majority of residents regarding improvements to the community and prepair suggestions and costings for consideration by the Parish Council.

    Inspection of tree at the Village Green and the East Beckham common has found no unsafe

    branches that could be a hazard to the general public.

    The provision of safety mirrors at Long Lane and Allotment Lane was not approved by NCC Highways.

    The SCFC proposed the following projects for consideration by the Parish Council.

    a. A quotation for grading the track and car park clearance at E. Beckham allotments was presented to the meeting.

    The Parish Council needs to have three quotations before agreeing to this work.

    b. To go ahead with a quote from Community Heartbeat for a defibrillator in the redundant telephone box in W Beckham. Approved.

    c. To tidy up around the bus shelter – cut off some of the lower branches of the trees and ready the area for the relocation of the noticeboard and the installation of the defibrillator. Cost to be met from the Solar community Fund.

    The Parish Council agreed. Mr. Place was asked if he would approach Stuart Thurtle to see if he would undertake this work.

    d.  It was decided to leave discussion of village entrance signs and parish maps to the next meeting.

    Page 139

    9. Financial Matters.

    Community account balances at 28/1/2016  £1430.41

    Transfer of  £2908.73 from  Scottish Widows to Barclays Business account. to close account.

    To approve payments and sign cheques for the following–

     

    NNDC Election costs £38.32

    Cheverton and Son Printing £67.20

    J. Stibbons Salary and expenses £456.24

    HMRC Clerks PAYE £92

    Zurich Insurance £353.93

    Mr. L. Watson was appointed internal auditor for the year 2015-2016

    10. Correspondence

    • HM Queen 90th Birthday commemorative medals  It was decided not to purchase medals.
    • North Norfolk Bid Society Fund –  Noted

    11. Matters for information only or for the next agenda.

    The meeting was informed that there has been severe flooding near the Electricity Sub-station. Highways to be contacted.

    There being no further business the chairman closed the meeting at 9.26pm

    The next meeting will be held on Tuesday 24th May 2016

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