Bank Reconcilliation East & West Beckham 2019 – 2020

EWB Bank Recon 2019- 2020
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Audit Variances East & West Beckham 2019 – 2020

Audit Variances EWB 2019-20
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Annual Governance & Accountability Return (AGAR)

AGAR 19-20
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AGAR EWB Public Notice of Electors Rights 2019 – 2020

EWB Exercise_of_public_rights_2019-20
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EWB Agenda July 2020

East and West Beckham Parish Council Meeting

WWW.beckhamewpc.norfolkparishes.gov.uk

To all members of the Council      Due to the present lock-down regulations 

 A Meeting of E. & W. Beckham Parish Council will be conducted by ZOOM on

Thursday 16th July 2020 at 7.00 pm 

 

J. Stibbons   Clerk to the Council

  8th July 2020

The Public are invited to attend the above meeting

AGENDA

1. Apologies and Declarations of interest. 

2. Comments and Questions on the agenda from members of the public.

 

3.   To approve the minutes of the meeting held on Thursday 28th May 2020.

4.    Matters arising from the Minutes.

5.    Reports from County, District or Parish Councillors   

6. Covid 19.   Do we build on this good-will for the future?

7. Solar Community Fund Committee.(Report )

8. Playing Field   To consider a quotation for the replacement of the fence.

9. To approve the Annual Governance and Accountability Returns 2019-20.

10. Financial matters.

Bank Balances at 16/7/2020   Current a/c £13145.22  Savings a/c £6495.54

Outstanding invoice to be approved:- 

RoSPA Playing equipment inspection £86.40

J. Stibbons Salary and expenses £840.45

( includes purchase of seat for the bus shelter £249)

HMRCPAYE£122.80

The following invoices have been paid during the lock-down:-

J. Bishop Internal Audit £40

 D. McNeight Web renewal £103.55

12. Correspondence

 

13. Comments from members of the public.

14. Matters for information only or for the next agenda.

 * For a link to join the meeting email [email protected]  

** To join by telephone  ring 0203 695 0088.

                                                Meeting ID is 819 5685 4015

                                                Password  is 932834

*** Please note that this meeting will be recorded.

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Minutes of Parish Council Meeting Held on Thursday 28th May 2020

Page 187

Draft Minutes of East and West Beckham Parish Council
Meeting Held remotely by Zoom on Thursday 28th May 2020

Present.
Cllrs. R. McNeil Wilson, (chairman),G. Place, D. Barrass, R. Batt, J. Dovey, K. Lord, T. Toyn.
County Cllr. S. Butikofer. Dist Cllr. P. Butikoffer one member of the public J.Stibbons(clerk)

The chairman opened the meeting at 7.02pm, and welcomed everyone to the first Zoom meeting of
Beckham parish council.

1. There were no Apologies

2. There were no comments or questions from members of the public.

3.There were no declarations of interest.

4. The minutes of the meeting held on Thursday 12th March 2020, having been previously circulated, it was proposed by Cllr. Batt they should be confirmed as correct. This was seconded by Cllr. Dovey and carried.
The chairman will sign the minutes at a later date.

5. Matters arising from the Minutes Pictures of the new village sign for West Beckham were shown. The sign is ready to be delivered but the post may not fit the existing R,S.J`s. It was suggested that the base fitting was needed in order to make the necessary adjustments. The chairman agreed that the sign could be stored at Rookery Farm.

6. Reports from County and District Councillors.
Dist Cllr. P. Botikofer. To assist in the Coronavirus lock down eleven hubs were set up to give advice and help with supplies to the isolated population. These have now been reduced to three, being North Walsham, Sheringham and Fakenham.
Emergency phones are still active but all toilets and car parks have been shut.
A discretionary fund has been set up to help businesses that have not had help so far.
Count Councillor S. Butikofer There is a shortfall of £19 million at the moment. £4 million have been spent on personal protection equipment (PPE).
A consultation is underway to determine the route of the Northern Distributor Link.
The widening of pavements in some towns is being considered to help with social distancing.
Most shops have received grants from central government to help with business rates.
Track and Trace. Councils will have authority to put in place local lock-downs if needed.
Shops should be opening from 15th June. Beach huts can be used but chairs must be kept off the promenade to allow for social distancing. There will only be three lifeguards in the North Norfolk district at present.

7. Covid 19
Report from Mel ClarkeWe have had contact with 336 villagers (some in same house, so that is people not houses).
207 in Bodham, 15 in Lower Bodham, 1 in Gresham, 25 in East Beckham, 89 in West Beckham

Page 188

Demands have been steady throughout, there has been no slow down as yet.  We are covering Prescription collection from Holt, Boots, Cromer and Aldborough.  Weekly shopping and general calls to check up on people.
Through our calls, we picked up on an elderly gentleman who had a fall and was on his floor for over 24 hours, got him Social Services help and he is now back home and we are supporting him by cooking food, shopping and prescriptions.
To date we have covered 206 actual shopping/prescription calls.  The volunteers have been absolutely fantastic, particularly my own daughter Kerri and Roger and Fiona Ward, they have consistently done the very large shops, which have at times been really stressful.
To date we have spent £9.88 of the money given to us.  This is exclusively for the ones who use our account to pay for their shopping and then do a payment over the phone.  We get charged 2.5% of each transaction.  We only have one person using this means.
I am concerned that some of the people we are currently supporting are going to rush out when lock down eases and end up catching the virus.  We have only had a couple of cases in the villages to my knowledge and both recovered.  One actually caught it when she was taken to hospital for an existing problem!
This whole thing has highlighted that there are several people in the villages who need help all the time.  It is my intention to continue supporting those on our list for as long as they need us.
As an additional aside to the support group, over the weeks I put out requests for various things, wool, material, cotton and buttons among them.  As a direct result of these donations, to date we have been able to complete:
90 Laundry Bags
205 Covid Heart Pairs
373 Ear Guards
41 Scrub Hats
4 Complete sets of Scrubs
9 Blankets (For care homes)
21 Face masks
Some of the villagers have been helping with these, they do a few which makes them feel that they are helping.
We have four more sets of scrubs in the process and two more Scrub Tunics.
For small villages I think that this is a phenomenal effort.
The parish council sent Mrs Clarke their best wishes and thanks.

8. Solar Community Fund Committee
Cllrs. Wilson and Dovey are to have a meeting with Felbeck Trust at the West Beckham allotments on 1st July.
East Beckham common is looking good with a marvellous display of Bluebells in the early spring.
The leaflets giving details of walks within the parishes are going out very quickly and more need to be produced.
Work is underway on the noticeboard giving details of the part played during the war by the RAF in West Beckham.
Page 189

9. Playing Field. A guide price of the cost of replacing the fence at the Playing field was £
It was agreed to obtain further quotations to be presented at the next meeting.

10. Certificate of Exemption from a full Annual Audit. It was by Cllr. Place that the application for
exemption from a full audit should be approved. This was seconded by Cllr. Barrass and approved

11. Financial matters.
Bank Balances at 28/5/2020 Current a/c £13288.77 Savings a/c £12167.05

The following invoices have been paid during the lock-down:-
Mrs M Clarke (Covid 19 volunteer group) all members agreed by email £200
NALC Subscription £139.54
Mrs M. Clarke (Covid 19 volunteer group)To be refunded by grant £500
J. Stibbons Salary and expenses £595.25
HMRC PAYE £122.80

12. Overgrown Trees in Old Church Yard, W. Beckham
Branched need cutting back and weeds need strimming in the old churchyard at West Beckham but the Parochial Church Council has no money. It was pointed out that this work should be undertaken by the church not the Parish Council.
The councillors agreed to give a donation of £100 as a one-off payment to cover this cost of the work for this year only.

13. There was no Correspondence

14. Matters for information only or for the next agenda.
Agenda items for the next meeting are Village sign and Playing field fence.

It was agreed that the next Beckham parish council meeting would be held on Thursday 16th July 2020 not the 9th July as previously advertised.

There being no further business the chairman closed the meeting at 8.26pm.

Posted in Minutes | Comments Off on Minutes of Parish Council Meeting Held on Thursday 28th May 2020

Minutes of Parish Council Meeting Held on Thursday 12th March 2020

Page 187

Draft Minutes of East and West Beckham Parish Council
Meeting Held on Thursday 12th March 2020

Present.
Cllrs. R. McNeil Wilson, (chairman),G. Place, D. Barrass, R. Batt, J. Dovey, K. Lord, T. Toyn.
J.Stibbons(clerk)
The chairman opened the meeting at 7.04pm,

1. Apologies Dist. Cllr. P. Butikofer

3.There were no declarations of interest.

4. The minutes of the meeting held on Thursday 9th January 2020, having been previously circulated, it was proposed by Cllr. Toyn they should be confirmed as correct. This was seconded by Cllr. Lord and carried.
The chairman then signed the minutes.

5. Matters arising from the Minutes NCC Highways will attend to the Holly tree which has partly blown into the road at the Nature area and have cut the hedge and cleared the ditch at the Garth.

6. Reports from County, District or Parish Councillors
Dist.Cllr. P. Butikofer. A written report was read to the meeting.
A copy of the report is attached to these minutes.

7. Solar Community Fund Committee
V.E.Day is on the 9th and 10th of May. The village hall will be open and there will be a large screen
television.
It was proposed by Cllr. Lord that a display board of local interest during the war years should be
installed in the village hall. This would be a permanent feature and the estimated cost would be
£250. This proposal was seconded by Cllr. Toyn and approved by the members.
The old West Beckham village sign will be removed so the base can be painted before the new sign
arrives. The new sign may not be delivered until after March.
It was agreed to obtain quotations for the cost of a new wooden bench to be placed in the bus
shelter.

8. Playing Field.
The inspection for January/February was carried out be Cllr, Toyn. The fencing near the road and the back fence near the sports wall are in poor repair. All fencing is to be kept under review and inspected regularly.

9. Insurance renewal The value for insurance purposes on the bus shelter has been increased from £2652 to £6000 and the new village sign has been included at £6500.
The premium has remained virtually the same at £473.78, the previous year being £467.27

10. Financial matters.
Bank Balances at 12/3/2020 Current a/c £7930.14 Savings a/c £17926.36
The following invoices were approved:-
The Village Sign People Invoice 141 £5675.00
Zurich Insurance Renewal 473.78
Page 188

11. Correspondence
Letters of thanks for donations were received from NARS, Priscilla Bacon Hospice and Air Ambulance
A publication concerning the Bio Diversity awards.

12. Matters for information only or for the next agenda.
It was noted that the access to the Village Green was becoming very overgrown.

There being no further business the chairman closed the meeting at 8.26pm.

Copy of the Report from District Councillor P. Butikofer

At full council meeting, held on 26th Feb 2020, the council tax for all properties has gone up. The increase of 3.99% is the maximum allowed. This is a £4.95 increase for NNDC (excluding town and parish precepts), a £54.27 increase for Norfolk County Council and a £9.99 increase for Norfolk Police and `crime Commissioner.
For every pound that is paid in council tax only 8p comes back to the district. NNDC delivers around 83 (63%) of the 137 essential local government services. It does that currently for a Council Tax charge of £148.77 for Band D domestic Council Tax properties.
NNDC also continues to have a Council Tax charge which out of over 190 District Councils in England, is amongst the lowest.
Following February’s storms and subsequent damage to the Splash Leisure Centre in Sheringham, NNDC is pleased to confirm it has commissioned essential repairs to the roof and the swimming pool is set to re-open, hopefully, at Easter.
The high winds damaged roof panelling and made it necessary, for safety reason, to close all pool access and commissioned a safety report.
Land adjacent to Splash is being sold in order to help overall funding towards the construction.
The council has bought two houses. These will be used for temporary emergency accommodation. At present the council have families having to live in the Spixworth area. There are currently 42 families requiring emergency housing – normally we have 12 but the rapid increase is due to landlords not taking on families that are on Universal credit.
Funds are in place to purchase another three properties.
These properties will eventually go into the property company currently being set up.
20,000 trees out of the 109,000 have currently been planted with1,500 being planted this week in Holt country park.
A new play area was unveiled in Holt Country Park. This included a modern zip line, bug see-saw and three different swings, one of which is an inclusive bucket swing and a ‘me and you’ swing where parents and toddlers can swing together..
The new area replaces the old playground which has been in place for 12 years and required updating and was funded by NNDC.
NNDC working in partnership with East Suffolk Council have taken the initiative to express concerns about the proposed onshore National Grid cable connections and wider implications for the district, in a letter to Dept of Business, Energy and Industrial Energy
Under proposed plans, both local authorities will see 40% of UK offshore wind generation pass through their districts.
The letter proposes that the Government explores the development of an Offshore Ring Main to minimise construction impact on the coastal region. The ring main would connect to the National Grid through one single cable connection, potentially saving the North Norfolk countryside from widespread infrastructure works delivered over many years.
Onshore wind turbines at Selbrigg and Bodham, NNDC is seeking additional legal advise and hopefully will make a decision in the very near future.

There being no further business the chairman closed the meeting at 8.26pm.

Posted in Beckham Parish Council, Minutes | Comments Off on Minutes of Parish Council Meeting Held on Thursday 12th March 2020

EWB Agenda May 2020

East and West Beckham Parish Council Meeting
WWW.beckhamewpc.norfolkparishes.gov.uk

To all members of the Council Due to the present lock-down regulations

A Meeting of E. & W. Beckham Parish Council will be conducted by ZOOM on

Thursday 28th May 2020 at 7.00 pm

J. Stibbons Clerk to the Council
20th May 2020
The Public are invited to attend the above meeting

AGENDA

1. Apologies

2. Comments and Questions on the agenda from members of the public.

3. Declarations of interest.

4. To approve the minutes of the meeting held on Thursday 12th March 2020.

5. Matters arising from the Minutes.

6 Reports from County, District or Parish Councillors

7. Covid 19. Update on volunteers and funding.

8. Solar Community Fund Committee.(Report )

9. Playing Field To consider a quotation for the replacement of the fence.

10. To approve a Certificate of Exemption from a full Annual Audit.

11. Financial matters.
Bank Balances at 13/3/2020 Current a/c £13288.77 Savings a/c £12167.05
The following invoices have been paid during the lock-down:-
Mrs M Clarke (Covis 19 volunteer group) all members agreed by email £200
NALC Subscription £139.54
Mrs M. Clarke (Covis 19 volunteer group)To be refunded by grant £500
J. Stibbons Salary and expenses £595.25
HMRC PAYE £122.80

12. Overgrown Trees in Old Church Yard, W. Beckham

13. Correspondence

14. Matters for information only or for the next agenda.
* For a link to join the meeting email [email protected]
** To join by telephone ring 0203 695 0088.
Meeting ID is 838 0041 6911 
Password is 153812 .
*** Please note that this meeting will be recorded.

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Bodham and Beckham ‘good neighbour’ scheme

As many of you may be aware, a Bodham and Beckham villages ‘Good Neighbour’ scheme has been set up as a response to the current Covid19 Corona virus pandemic which has resulted in many of our residents having to self isolate or socially distance themselves. Understandably, this may prevent people going about their usual errands; shopping for groceries, collecting prescriptions, and posting mail, for example and cause a great deal of anxiety for people. This scheme is here to help you.

The coordinator for this scheme is Mel Clarke, and her details are below. Mel will take all calls, emails, etc and will either remotely assist where possible, or delegate jobs to one of our team of volunteers. If you or someone you know requires any assistance then please do not hesitate to get in touch, it is what we are here to do.

If you would like to offer your services as a ‘good neighbour’ and can help people by collecting groceries, dog walking, or even just a friendly phone call, and other such tasks as they arise, please do get in touch either with Mel, or myself ([email protected]) and you can be added to our volunteer list. Many thanks to Mel, and all our volunteers, for their help. Please look out for one another in this difficult period.

Melanie Clarke
[email protected]
01263 588840 – 07884365192

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EWB Agenda January 2020

To all members of the Council

Your presence is requested at a Meeting of E. & W. Beckham Parish Council on

Thursday 9th January 2020 at 7.00 pm
at the Bodham and Beckham Village Hall.

J. Stibbons Clerk to the Council
2nd Jan 2020
The Public are invited to attend the above meeting

AGENDA

1. Apologies

2. Comments and Questions on the agenda from members of the public.
(limited to four minutes per person and twenty minutes in total at discretion of the Chairman)
3. Declarations of interest.

4. To approve the minutes of the meeting held on Thursday 14th November 2019.

5. Matters arising from the Minutes.

6 Reports from County, District or Parish Councillors

7. Solar Community Fund Committee.(Report and total list of expenditure to 1/1/20)

8. Playing Field Inspection Report

9. Financial matters.
Bank Balances at 9/1/2020 Current a/c £9037.96 Savings a/c £17922.83
To consider donation requests
To review the following invoices and approve payment:-
NNDC Uncontested election £57.90
J. Stibbons Salary and expenses £597.72
HMRC PAYE £122.80

10. Matters for information only or for the next agenda.

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