Meeting of the East and West Beckham Parish Plan Committee

Venue: The Wheatsheaf Pub (in the newly created Tea Room)

In attendance: Julia Dovey (Chairperson), Kathryn Lord (Secretary), Anthea Sweeney, Chris Wheeler, Bob and Den Lewis

Apologies from: Rosabelle Batt, Andrew and Lynne Clarke, Simon Wakeford and Lorraine Marks, Michael Baker

1. The meeting was opened at 7.30pm by JD.
For reference the minutes were made available of the last Parish Council Meeting and also the opening address by Robert Wilson at the Parish Plan Meeting held on Thursday 11th June 2015 at 7.30pm, where the committee had been selected. JD suggested we proceed with our meeting without the formal constitution to speed progress.

2. JD had previously circulated the reply from Norfolk Rural Community Council representative Henry Meiklejohn explaining their contribution of support and this was discussed.
It was agreed by the Committee that we do not need to spend money on outside Consultancy support at this time but it was useful to know where to go if needed in future.

3. JD had previously circulated a 1st Draft Questionnaire and invited discussion. As a result:

1. It was agreed in future the Parish Plan should be named The (East and West Beckham) Community Fund.
2. JD would revise the introduction to include a summary of the route to this point and how the Fund had originated.
3. JD would check with John Stibbons (Parish Clerk) what condition/rules (if any) had to be honoured relating to the Fund and report back to the committee.
4. The Questionnaire should include optional ‘Name and Contact Details’ of the person completing the form (at the end of the document)
5. The Questionnaire should have space after each section for freeform explanation or expansion
6. Additional hard copy of the Questionnaire would be available with Parish Councillor’s or Committee member’s (need to list)
7. Section 3. Allotments – ADD – Do you know about the allotments in both Villages? Y/N
8. Section 5. Children’s Play Area – ADD – Have you tried to use the play area and found it locked? Y/N
9. Section 6. General Suggestions – COLLATE – new Information Section, e.g. website, Linkup, village history
10. New Section. Other Suggestions – ADD
11. Each committee member present took a share of original suggestion papers home to compare/review the Questionnaire. Email any Errors or Omissions noticed to JD by Sunday 5th July.
12. JD will present to the Parish Council a 2nd Draft Questionnaire on Thursday 9th July

AOB
4. Thursday 7th July 6PM
A walk of the Parishes starting at the WB Village sign will take place by the Committee to better understand locations involved in suggestions
(JD will ask permission for cars to be parked on the field opposite Chestnut Farm)

5. DL will search for a property list by Postcode.
This is to generate a better understanding of volumes of homes in both Parishes and therefore printed Questionnaires needed to be circulated.

6. Communication by email.
It was agreed ALL members of the Committee would circulated on OUTGOING messages from JD or KL, but all INCOMING would just be sent to JD and KL

7. Next Community Fund Committee Meeting to be held at Bodham and Beckham Village Hall, 16th July, 7.00PM, due to space limitations at the Pub

8. The Meeting ended at 9.45pm