• The minutes were a fair reflection of the meeting. JD reported that the Oil Buying Group in Gresham is administered by John Rodway and although request for those interested to be in contact had been put in the newsletter, there had been no response.
• The Gresham Group is happy for the Beckhams to join their Group but a co ordinator would be helpful to call round interested parties in our villages (approx. once a month). It was felt that a ’spot rate’ price from John Rodway on his next purchase would be useful to highlight the benefit to the community. Information regarding the Oil Buying Group would be put in the next edition of the Newsletter together with the most recent price per litre to see if there would be any interest. ACTION JD to contact JR

3. Finalisation of The Household Information Sheet for printing/issue

• The Information Sheet was agreed to be sent out asap and before the next Newsletter is issued in March.
• (See Point 2) inclusion of JD Contact details – amendment therefore needed before printing. ACTION DL/KL
• A quote from Chevertons Printers to be arranged incl. lamination ACTION KL

• Den Lewis communicated Bob’s progress. One bin is now installed, on pavers, next to Abbey Farm (Sheringham Road x Gresham Road) and Highways are asked to fill the bin with grit.
• Highways are not giving permission for East Beckham proposed Valley Farm site due to various reasons, including cost implications (grit filling etc). An appeal has been written by BL to Steve White of Highways.  Maybe a site could be found on private land, with DIY grit filling either from Highways supplies or perhaps the Parish Council would fund. ACTION JD/BL/Parish Council

• Costs of Mirrors were advised for Allotment Lane exit and also Long Lane exit to The Street in WB. Placement of these would need to bear in mind hedge cutting.
• 600mm £128 x1, 2-5 £121-150 each  or 800mm £142 x1, 2-5 £135 each ACTION JD/BL/Parish Council

• SW reported the Quote had not yet been received – awaits the tradesman visit. Also See point 5.
• It was agreed, if possible, 11/11/2016 would be an appropriate completion date for a service/dedication of a new memorial.
• Discussion took place over inclusion of names of those who died in other wars (Northern Ireland, Korean, Afghanistan, Gulf, Bosnian, Iraq etc) to make the memorial up to date not just WW1 (would this mean a WW1 grant is not possible?)
• Investigations into War Graves – names eligible for inclusion to be actioned by Mike Baker ACTION MB 

• John Stibbons reported the charity Community Heartbeat Trust has adopted the redundant phone boxes and has an arrangement with BT to pay for the power if used to house the defibrillator. This Charity appears to be a ‘one stop shop’. KL had concerns regarding the actual costs for training, insurances, ongoing management costs etc. Matlaske phone box photos were shown (who it seems had used a different company  – Arrhythmia Alliance (www.arrhythmiaalliance.org.uk or Heartsease) JS advised Gresham Village already has a defibrillator installed and the training etc was undertaken with 50 or so villagers.
• Actual costs to be established – A Lottery Grant can be sought for East Beckham or any further ‘non phone box’ sites.ACTION JS/JD
• An East Beckham site needs to be established. Suggestions are the Reading Room site. ‘The Hut’/Reading Room – authorisation for the dilapidated building owned by the Church to be demolished, and the land, owned by the Batt Family which the building stands on had already been authorised for use by the community.(Rosabelle had agreed this at a previous meeting) ACTION JD/Father Phil

• JD advised David Gillett had been recommended to her to site survey the Village Green by footpaths and any other areas of concern – e.g. East Beckham Loke. KL advised he was a very busy man, but would ask his availability and costs for his advise. ACTION KL
•  It was noted the PC liability insurance suggests ‘reasonable care’ is taken so a regular inspection will take place and be minuted by the PC. Simon Case from NNDC can be contacted if particular trees are a concern. Rosabelle Batt (via DL) advised Gresham Church in a similar scenario had to pay high costs for survey and carry out recommended work however recent high winds have still brought down a branch.She suggested that the expense involved would not be justified.
•  Mike Baker suggested that a lower cost option would involve a tree surgeon looking at the trees, any necessary work done (possibly annually and then minuted by PC. That should cover any PC liability. ACTION JD/JS/BM

• JD advised it was hard to locate a suitable Parish Maps with foot paths therefore ‘Work in Progress’. It was highlighted that some footpaths needed to be registered before they were lost and JS and MB both remembered some paths (including Mill Lane) which are not visible on current maps ACTION JD

• It was agreed the current Parish Council Website could be expanded for community use, therefore no extra costs to be involved. Changes to the design and content would be investigated.  Content/Structure needs further discussion and KL suggested organising a separate meeting. JD suggested Rose Morton had volunteered regarding the newsletter. KL to arrange including CW, DL from the committee.  ACTION KL
• John Stibbons will supply password details to DM ACTION JS

• JD advised Ann and Martyn Waring, living in WestB but already using the Allotment site at EastB, had volunteered to organise and host a meeting of the allotment holders. Bob Lewis and John Stibbons have already organised to go and measure up the allotment site in EastB. ACTION BL/JS

• JD reported a meeting with Father Phil has been set up 8th February at 11am at St Helen’s and All Saints West Beckham. There is an open invitation for anyone interested to attend. ACTION JD/SW
• The War Memorial at Weybourne Church was being restored currently. Father Phil advised a Roll of Honour (for those who served in wars) should be inside the Church. Those who died, put on the head stone memorial outside. Currently St Helens Church has a mix of WW1 ‘served and died’ on the memorial. It was agreed any changes must be handled very sensitively.

• Old Parish Documents had been reviewed by JD and these 2 parcels of land in Parish ownership were discussed. The East Beckham Old Church/registered common (demolished 1896) is currently used for raising game birds.Enquiries to be made as to who owns and manages this land at the moment to perhaps negotiate future access. The access via an old track has been ploughed up and is no longer visible. ACTION JD/Parish Council
• The second parcel is currently part of Mike Bakers garden but further investigation of the deed written in July 1913 showed that unless the Parish built a Village Hall on the land, it would be bought back by the landowner who had it, for a fee.

• Possible shop – The Wheatsheaf should be approached more formally by Chris Wheeler as a possible shop site – as the Publican had already expressed an interest. ACTION CW
• JS advised Gresham had done a lot of work and raised funds for a shop but it failed due to lack of a suitable venue, but there is a lot of help (and experience) available.

• Paving at postboxes – SW and LM volunteered to pave the ground by the post box near WestB village sign (outside Chestnut Farm) ACTION SW/LM

• Den Lewis read a communication by Kathleen Mace, a resident of East Beckham for more than 36 years and an active/constructive member in village matters. She suggests the site of the Reading Room to be cleared and 2 picnic benches installed. The Village Noticeboard and defibrillator unit could be housed here too.  The Bridgeway is to the right of the noticeboard position, overgrown but recoverable. On the wide verge she suggests large Tubs//Planters (which she would be happy to adopt) to stop parking at this point. Village Parking should be moved to the allotment site.
• Next issue of Newsletter – any content please send to Kathryn Lord. (Aid memoir – Include Information regards lunches at The Wheatsheaf, Allotment updates, Post Box pavement, Grit bins, Website) ACTION ALL