EWB Annual Governance Statement 2020-21
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EWB Annual Governance Statement 2020-21
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Draft Minutes of East and West Beckham Parish Council Meeting Held remotely by Zoom on Thursday 11th March 2021
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Draft Minutes of East and West Beckham Parish Council
Meeting Held remotely by Zoom on Thursday 11th March 2021
Present.
Cllrs. R. McNeil Wilson, (chairman),G. Place, D. Barrass, R. Batt, J. Dovey, K. Lord, Dist. Cllr. P. Butikofer, Ed Mumford-Smith (Broadland Housing), Anna Clarke (NNDC Housing) J.Stibbons(clerk)
The chairman opened the meeting at 7.04pm. and welcomed Ed Mumford-Smith and Anna Clarke.
1. Apologies Cllr. Toyne, County Cllr. S. Butikofer.
2. Declaration of Interest Cllrs. R. McNeil Wilson and R. Batt declared an interest in item 7.
3. There were no comments or questions from members of the public.
4. The minutes of the meeting held on Thursday 18th January 2021, having been previously circulated, it was proposed by Cllr. Dovey that they should be confirmed as correct. This was seconded by Cllr. Place and carried. The chairman will sign the minutes at a later date.
5. Matters arising from the Minutes
All minutes of meetings held on zoom are now signed up to date.
The sign board belonging to Browns estate agents has now been removed from Lodge Corner.
6. Reports from County and District Councillors.
Dist Cllr. P. Butikofer
Covid cases in North Norfolk at the beginning of March were down to 53 per 100,000. This means North Norfolk is 304thout of 314 council areas.
Vaccinations are going well with centres at North Walsham, Cromer and Fakenham.
Hardship funds are being distributed, £54 million have been paid out in grants so far.
NNDC Budget. The NNDC part of the council tax is to be frozen but there will be an increased amount for the Police and Norfolk County Council.
Splash is expected to be finished by the 12th of August.
Shannon Court has been compulsory purchased and is to be demolished next week
Cromer Pier will open on the 8th of March for walking only.
The census will take place on March 21st.
7. Affordable Housing.Anna Clark works closely with affordable housing at NNDC. There is a large housing register in North Norfolk. Exceptional housing policy states that it must fulfil a local need for local people and not for profit. It is to be a joint venture and must be adjacent to 10 other properties. Tenants eligible for affordable housing must have a local connection in the top three tier bands. Development also need a willing landowner.
Ed Mumford-Smith Broadland housing is cooperating with North Norfolk district council but also covers all of Norfolk. The size of the village dictates the appropriate scale of development. Designs have traditional appearance. There must be an environmental commitment to reduce the carbon
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footprint and improve energy efficiency. The policy is aimed at customers who cannot afford the cost of a house outright. A market priced house is included in the development to bridge the cost gaps. Some pictures of the proposed developments were then shown to the meeting. They were of traditional design but very efficient. Shared ownership is protected in perpetuity. Purchase ownership can only be up to 80% of the value of the property, but the average percentage ownership is 40%. It is proposed to have six properties in the Sheringham Road at the corner of Back Lane and four properties near the Wheatsheaf. The first step in the process is a community consultation. The second step is a preplanning applications. Third step is due diligence investigations Fourth step is to prepare a planning application.
Each property will have two parking spaces.
It was pointed out that there was an ongoing sewage problem in Sheringham Road and this should be investigated by the Environment Agency.
It was proposed by Cllr. Dovey that the provision of affordable housing should be taken forward. This was seconded by Cllr. Barrass and unanimously approved.
8. Solar Community Fund Committee. It was proposed by Cllr. Dovey that, as so much research was undertaken for the design of the new West Beckham village sign this information should be used to produce an information board. Expected cost was under £100 This suggestion was approved by the councillors present. An information board is to be placed in the village hall
The Allotments, Play area and Broadband were still under discussion by the Solar committee
9. Playing Field there is no update from NNDC on fence repairs or renewal of lease at present.
10. Flooding from the sewage pumping station into Sheringham Road.
This problem was initially discussed in 2007 and 2009. There has again been problems
with sewage overflow again this winter.
Cllr. Place has been in contact with Anglian Water but they are reluctant to admit
liability. Anglian Water seem content with the situation but this seemed to happen when
all the holiday homes were un-occupied. The situation would also be made worse if the
proposed affordable houses were built. The ditch on the west of the Sheringham
Road past The Garth and the sub-station would take the road water away.
It was agreed to contact Anglian Water and invite them to the next parish council
meeting. Environment Agency and NNDC Environmental health are also to be
contacted.
11. The review of the triangle opposite Chestnut Farm is being discussed with Highways
12. Budget Review. A copy of current expenditure against budget was presented to the
meeting and a breakdown of the Solar Fund expenditure by item.
It was agreed the future precepts should be increased to balance the budget and not rely
on the Solar Fund.
It was proposed by Cllr. Wilson that a separate business bank account should be set up
for the Solar Fund money. This was seconded by Cllr. Dovey and agreed by a majority.
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13. Financial matters.
Bank Balances at 11/3/2021 Current a/c £7459.80 Savings a/c £20428.55
Outstanding invoice were approved:-
Zurich Insurance Renewal £541.33
NALC Subscription £139.54
14. Correspondence – Appeal from Citizens Advice for a donation. To be discussed at a later meeting.
15. Matters for information only or for the next agenda.
The sleepers forming a bridge over a drain on the West Beckham footpath have slipped,
Norfolk County Council are to be informed.
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Annual Parish Meeting
Annual Parish Meeting
Called by: Mr. R. McNeil Wilson, (Chair),E&W Beckham Parish Council
The Annual Parish Meeting for E&W Beckham will take place on
Monday 20th May 2021 at 7.00 pm,
at the Bodham and Beckham Village Hall.
Agenda:
1. To read and approve the minutes of the E&W Beckham Annual Parish Meeting held on 20th May 2019
2. A report by the Chairman of the Parish Council on the year 2019 -2021.
3. General Public Questions
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EWB Agenda May 2021
East and West Beckham Parish Council
WWW.beckhamewpc.norfolkparishes.gov.uk
To all members of the Council
Your presence is requested at a Meeting of E. & W. Beckham Parish Council AGMP on
Thursday 20th May 2021 at 7.20 pm Approximately
(to immediately follow the Annual Parish Meeting)
at the Bodham and Beckham Village Hall.
J. Stibbons Clerk to the Council
12th May. 2021
The Public are invited to attend the above meeting
AGENDA
1. Apologies
2. To Elect the Chairman and Vice-chairman for the coming year.
3. To approve the minutes of the meeting held on Thursday 11th March 2021.
4. Matters arising from the Minutes.
5. Reports from County, District or Parish Councillors
6. Proposed amalgamation of the Solar Fund Committee and the Parish Council
7. Playing Field Safety Inspector for May/June J. Dovey, July/Aug. T.Toyn.
8. Financial matters.
Bank Balances at 20/5/2021 Current a/c £7367.68 Savings a/c £20429.00
- To approve and sign the Certificate of Exemption from Full Audit.
- To approve accounts submitted to the meeting.
- To consider and approve the annual governance statement.
- To review and approve the accounting statement.
- To sign a letter of request to the Bank to open a separate account.
To approve the following invoices and sign cheques:-
Chevertons -Invoices 49076 & 49113 Printing £231
J. Bishop Internal Audit £40
J. Stibbons Salary/expenses £582.45
HMRC PAYE £122.80
9. Correspondence –
Nalc news letters automatically forwarded see 23/3
10. Matters for information only form Councillors or members of the public.
11. Items for the next agenda.
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Minutes of Parish Council Meeting Held on Thursday 18th January 2021
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Draft Minutes of East and West Beckham Parish Council
Meeting Held remotely by Zoom on Thursday 18th January 2021
Present.
Cllrs. R. McNeil Wilson, (chairman),G. Place, D. Barrass, R. Batt, J. Dovey,
K. Lord, T. Toyn. Dist. Cllr. P. Butikofer, J.Stibbons(clerk)
The chairman opened the meeting at 7.04pm.
1. Apologies County Cllr. S. Butikofer,
Declaration of Interest Cllr. Barrass informed the meeting that he was now the treasurer of the Felbeck Trust,
2. There were no comments or questions from members of the public.
3. The minutes of the meeting held on Thursday 12th November 2020, having been previously circulated, it was proposed by Cllr. Dovey that they should be confirmed as correct. This was seconded by Cllr. Batt and carried. The chairman will sign the minutes at a later date.
4. Matters arising from the Minutes
The Brown&Co sign board at the junction of the Sheringham Road and the A148 has still not been moved. The clerk is to contact Highways again.
5. Reports from County and District Councillors.
Dist Cllr. P. Butikofer. The budget for the next financial year has been balanced and there are no cuts in services. Only 9.5% of the council tax levied is allocated to the District Council.
Face to face contact with council officers during lock-down are by appointment only.
Car parks and toilets will remain open during the lock-down.
Covid infection have raised and the rate for North Norfolk is 390/100,000. The rate for Norfolk as a whole is 529/100,000.
Work on the Vatenfall wind farm will begin in 2023.
County Councillor Sarah Butikofer is seriously ill with Covid 19 but is improving slowly.
The Beckham Parish Councillors sent their best wishes for a speedy recovery.
Cllr. Batt Allotments A meeting with Mr. Witham was held to discuss improvements to the allotment track. Water run off is eroding the surface and it was suggested that a trench should be dug at the side of the track and a water harvesting container could be put in place at the lowest point.
Cllr. Toyn. Community Shop. A grant of £750 has been secured from the Plunkett Foundation to register the project and open a bank account.
The Red Hart have opened a small shop during the present pandemic but it will cease to operate after lock down. The Post Office have been asked to open a counter in the
Community shop when it is operational and a letter of support will be sent from Beckham parish council.
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Cllr. Batt noted the run-off of water from the field containing free-range pigs, at the top of Gibbet Lane, was bringing mud and water down the hill and could be a contaminant.
6. Solar Community Fund Committee. An information board, to be placed in the village hall, giving details of the former RAF West Beckham is being designed.
A board giving local information is to be placed in the bus shelter
It was proposed by the Solar Committee that laptops should be provided for home learning.
There are thirteen pupils in East and West Beckham who either lack hardware or broadband.
During a general discussion the following points were noted:-
Money or hardware should not be given to individuals. It could be given to the school for them to decide, the computers would then be the property of the school for the benefit of children in the parish.
It was suggested that members should donate any old laptops they were no longer using.
Broadband in East Beckham was a particular problem. Cllr Barrass gave a list of the options available but there seemed to be no easy and cost effective answer.
It was proposed by Cllr. Lord that funds should be made available to the primary and secondary schools, this was seconded by Cllr. Batt.
It was then proposed by Cllr Toyn that £2000 should be available for provision of this equipment,£1500 to the Secondary school and £500 to Gresham primary school.
This was seconded by Cllr. Lord and carried by five votes with two abstentions.
It was pointed out by the chairman that the Solar Fund is finite and projects already undertaken will need funds in the future.
The Head Teachers of both schools are to be contacted to decide the best way to achieve a satisfactory distribution.
7. Playing Field The clerk reported that a decision on renewing the lease and repair of the fence was still awaited from NNDC.
8. Grass Triangle West Beckham. It was decided to enquire if the “Give Way” sign could be
moved as the triangle was becoming crowded with signs.
9. Financial matters.
Bank Balances at 14/1/2021 were, Current a/c £13668.33 Savings (SCFC) a/c £17944.91
The following outstanding invoice were approved for payment:-
J. Stibbons Salary and Expenses £599.10
HMRC PAYE £122.80
S. Thurtle Grass cutting and maintenance £781
10. Correspondence – All email correspondence was forwarded to councillors on receipt for immediate attention . There was no correspondence received through the post.
11. Matters for information only or for the next agenda
It was decided to review the budget at the March meeting
There being no further business the chairman closed the meeting at 8.19pm
The next meeting of Beckham parish council will be held on Thursday 14th January 2021
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EWB Agenda March 2021
East and West Beckham Parish Council
WWW.beckhamewpc.norfolkparishes.gov.uk
To all members of the Council
Due to the present lock-down regulations
A Meeting of E. & W. Beckham Parish Council will be conducted by ZOOM on
Thursday 11th March 2021 at 7.00 pm
J. Stibbons Clerk to the Council
6th Mar. 2021
The Public are invited to attend the above meeting
AGENDA
1. Apologies
2. Declarations of interest.
3. Comments and Questions on the agenda from members of the public.
4. To approve the minutes of the meeting held on Thursday 18th January 2021.
5. Matters arising from the Minutes.
6. Reports from County, District or Parish Councillors
7. Affordable Housing Ed Munford-Smith (Broadland Housing) and Anna Clarke (NNDC Housing)
8. Solar Community Fund Committee.
9. Playing Field (No update on fence or renewal of lease at present)
10. Flooding at the sewage pumping station.
11. Review of the triangle opposite Chestnut Farm
12. Budget Review
13. Financial matters.
Bank Balances at 11/3/2021 Current a/c £7459.80 Savings a/c £20428.55
Outstanding invoice to be approved:-
Zurich Insurance Renewal £541.33
14. Correspondence – Appeal from Citizens Advice for a donation
15. Matters for information only or for the next agenda
* For a link to join the meeting email [email protected]
** To join by telephone ring 0203 695 0088.
Meeting ID 815 6220 8123 Passcode: 551989
Please Note – the meeting will be recorded.
