Beckham East and West Parish Council

  • Minutes SCFC 24th November 2016

    Held in Bodham and Beckham Village Hall

    Present: Julia Dovey (Chair), Kathryn Lord (Secretary),  Bob Lewis, Rosabelle Batt, Lorraine Mark, Simon Wakeford, Mike Baker

    The Meeting opened at 7.10pm

    1. Apologies
    Denise Lewis
    Anthea Sweeny
    John Stibbons
    Lynne and Andrew Clark (on going)

    2. Review Minutes of last meeting
    It was agreed the previous minutes were a fair reflection of the meeting.

    NOTE: In future, as circulation of the minutes will include all the Parish Cllrs, Chairperson Julia Dovey will no longer create a separate Report for the Parish Council Meetings. Instead the Parish Council will review the minutes for follow up. The Council Clerk will include these subjects in the Parish Council Meeting Agenda.

    3. Points for review

    • Bus shelter & area

    Work had been completed around the Bus Shelter today (24/11/16) to create two retaining walls with sleepers, although on inspection it was felt this may need to be increased in height to adequately keep the earth bank in position. JD to discuss further with the contractor.

    Bench. One of the new benches has been allocated for the Bus Shelter. Fitting date TBC

    The Notice board under the large chestnut tree to be moved to the Bus Shelter area. A new general noticeboard to be installed inside the Bus Shelter and the current noticeboard moved to outside the Bus Shelter for Parish Council information.

    The Post Box under the Chestnut Tree (Note: at the last Parish Council meeting an objection was made at the moving of the Post Box due to the current position being more useful for turning vehicles. The green triangle being a 3 way route whereas the bus shelter would require a 3 point turn) This was not discussed at this SCFC meeting – review in Jan. 

    • New Benches (x four)
    1: inside the bus shelter.
    2: in the ‘Village Green’ WB  – it was suggested set back into a nice glade rather than by the entrance.
    3. At the ‘post box corner’ in East Beckham
    4: on the EB allotment  – moved closer the level car park area and remove the memorial plaque from the current bench.
    Cllrs Geoff Place and Robert McNeil-Wilson have volunteered to fit benches 1&2 by anchoring with concrete and chain similar to the bench in Sheringham Road. Would they this extend to East Beckham too?  Bob Lewis & Simon Wakefordwould also be happy to have a go or assist.
    It was felt a ‘pad’ of bark or similar material should be installed around the benches to allow drainage etc underfoot.
    • Village Green & Conservation

    The Conservation Volunteers had done a very good job at the Village Green in WB. The entrance had been cleared and a new pathway created.

    The East Beckham Common had been visited by TCV (today 24/11/16). They have done another good job of clearing both top and bottom entrances to the Common, plus cleared a portion of brambles/bracken and made the path easier to walk through. More work is needed in both sites but in particular when brambles etc start to regrow this will need to be maintained. Could this be maintained as regular Parish Council work?

    • Allotments East and West

    No meeting with allotment holders had been held, but the committee felt that rain water capture seemed the best option to follow. BL/KL to speak with allotment holders.

    Crushed concrete for the EB Allotment track was requested at the meeting with Steve White, Highways, but no provision has been advised. JS to liaise/advise if possible.
    • St Helen’s East Beckham site

    RB advised the stile to the site that was broken has been repaired/reinstated.

    • Play Area

    JD advised she had not been advised of any decision regards transfer of assets from the County Council.

    • War memorial

    The new memorial stone had been installed against the old one and the well attended Remembrance Service had taken place.

    • Church Projects
    East Beckham Mission Hut
    KL to advise Fr Phil Blamire that the Committee and PC are not ready to make any commitment to the purchase of the EBMH.
    NOTE: after the meeting LINKUP magazine advised the sale was through Auction House, Norwich on 15/2/17
    The entrance to the Graveyard

    KL to email Fr Phil Blamire and Neil Thompson regards the Graveyard Entrance ‘design’. It was felt natural hedging (not brick walls), entrance to be set back allowing more clearance for larger hearses/vehicles and better visibility to pull out from the currently restricted entrance. No gates were needed.

    • Village Gates
    JS has applied for 50% grants for nine gates (6 at W.B and 3 at E.B) The application has been accepted and is being processed. We will have a decision in March 2017. The general view at the meeting was that bulbs be planted at each gate and the areas kept tidy as part of the PC Village maintenance.
    • Bulletin Issue

    KL is (still) working on the next edition to include ‘before and afters’ around the villages. BL requested publicising the track at the top of the EB Common being closed during the shooting season – so everyone was aware this was a temporary measure.  A pre Christmas Edition will be aimed for!

    • Website 

    Work in progress, but still require content.

    • Defibrillator

    At the Parish Council it was strongly requested by Councillors the equipment is purchased regardless of grants available. It was an item that could save a life. It was however instructed a lottery grant be tried again. JS has applied and will not hear for a further 4 months. However the SCFC agreed unanimously there should be no more waiting.

    • Shop

    KL advised Chris Wheeler had spoken to Daniella at the Wheatsheaf. “They are planning to rearrange the tea room for a shop (amongst other work) during the week when the pub is closed, starting 20/11/16. I also think there was someone from Pub is the Hub eating there 26/10/16!”  JD Advised the ‘shop’ volunteers were not so interested to work in this kind of set up. MB advised a Mobile Post Office was to being put into operation to tour the Villages. KL to find out more details from Shane the Manager at Aylsham CT Baker Budgens.

    • Educational Trust

    At the Parish Council meeting this subject had been discussed and JD reported that it had been put on the ‘back burner’ for the time being. It needed further investigation due to the possible difficulty and divisiveness of deciding who would get a grant. BL gave the details of the POORS + PLOUGHLETS which is a 50 year old Trust set up locally of a fund in action and worth talking to.

     
    Meeting closed 8:40pm
     
    Have a very Merry Christmas & Happy New Year everyone!
     
    The next meeting is January 26th 2017, same time, same place!

  • Parish Council Minutes Thursday 8th September 2016

    Present.  

    Cllrs. R. Wilson, (chairman), J. Dovey. K. Lord, G. Place,  R. Moreton   A. Sweeney

    ,              J. Stibbons (clerk)

    The chairman opened the meeting at 7.33pm

    1.    Apologies  Cllr. R Lewis,  Dist Cllr. M. Knowles

    2.    To receive declarations of interest. Cllrs. Dovey, Lord and Sweeney declared an interest in item 6.

    3.    The minutes of the Parish Council meeting held on Thursday 14th July 2016 having been previously circulated, it was proposed by Cllr. Place that they be accepted as correct. This was seconded by Cllr. Lord and approved by the members present.

    The chairman then signed the minutes.

    4.    Matters arising from the Minutes.

    Prices are still awaited for the defibrillator. It was decided to install a locked cabinet and an emergency phone at West Beckham.

    An application is to be made for lottery funding as a second defibrillator can be installed at East Beckham, on the wall of Manor Farm barn. This is by kind permission of Mr. Clifton-Brown.

    5.   Any reports from the Police, County or District Councillors

    A written report from Dist Cllr. M. Knowles was read to the meeting.

    6.     Community Fund.  Committee report

    The toilets at the Bodham and Beckham village hall are in immediate need of replacement. It was suggested that a donation should be given as the quotation for the work was £17,000 and so far £15,000 had been raised. It was understood that other quotes were to be obtained and the financial help required could be discussed further when the final figure was known.

    The cost of repairing the War Memorial would be £2274.

    It was proposed by Cllr. Dovey that this quotation should be accepted with the condition that if the church ever became redundant, the memorial is moved to the churchyard.

    This was seconded by Cllr. Lord and approved by a majority of five in favour, with one

    abstention.

    The East Beckham mission hall is being advertised for sale.

    W. Beckham Nature Area is very overgrown with dangerous branches and needs clearance work to be carried out. It was agreed to use the Conservation Volunteers for one day to get things started.

    Supply of water to the E. Beckham allotments. It was agreed to ask the East Beckham Produce Co.(Mr. G. Clifton-Brown) if it were possible to fill a large tank at the top of the allotments from the irrigation system, for a suitable fee. The tank would have a push button tap to regulate supply.

    Page 147

    Norfolk County Council are to be asked for a site visit with the parish council at  St. Helens Church, East Beckham to see the problems on the ground as this is a grade 2 listed site.

    Big society grant for playing field. (Cllr. Dovey to progress)

    The bus shelter roof is in need of repair. It was agreed that work should proceed and the quotation of £120 was accepted.

    The establishment of a trust fund to further travel and education is to be included in the next agenda.

    7.   Financial matters.

    Bank Balances at 9/9/2016:-  Community a/c £1548.86  Premium a/c £18806.80

    The above figures are after the following invoices have been approved and paid:-

    Cheque 441 K. Lord Paint for bus shelter £19.78

    442RoSPA Playing field safety inspection.£79.80

    443  Glasdon Four seats £1960

    444NALCsubscription £98.51

    445 J. Stibbons salary and expenses £483.89

    446HMRC PAYE £92

    447  Mazars Auditors £120

    448  S. ThurtleGrass cutting£300

    449  R. Wells  War Memorial (50% deposit)£1137

    8. Planning :-

    Ref: PF/16/1107 Woodlands Caravan Park, Holt Road, Upper Sheringham.

    Provision of 8 static caravan pitched and siting of 30 touring caravans. Object.

    It was felt that this application was inappropiate as the proposal was on common land.

    The following decision were noted

    • PO/16/0771 Erection of two dwellings at land off Sheringham Road, W. Beckham.  REFUSED
    • NCC ref:- C/1/2013/1012 (variation) revise office/weighbridge/welfare unit

     

    9. Playing Field

    Area Inspection Report by RoSPA was presented to the meeting. There are no areas of

    immediate concern.

    The Grant application to NNDC for equipment purchase has been refused as the playing

    field is owned by the district council. It was agreed to make further enquiries to see if the

    playing field is included in the Community Asset Transfer scheme as it may be possible to

    purchase or have a long term freehold agreement.

    10.    Correspondence

    • NNDC – Planning – re 1, Lodge Farm, Sheringham Road. Application for prior approval. Application withdrawn.
    • Parish and Town Councils Forum.- Noted

    11.  Matters for information only or for the next agenda.

    The VAS signs are now in place and working at Lodge Corner. A letter of thanks is to be sent to all involved in their installation.

    It was noted that there have been a large number of Break-In`s at village halls recently.

    There being no further business the chairman closed the meeting at 9.41pm.

  • Parish Council Agenda 10th November 2016

    To all members of the Council

    Your presence is requested at a Meeting of E. & W. Beckham Parish Council on

    Thursday 10th November 2016 at 7.30 pm at Bodham Village Hall.
    J. Stibbons Clerk to the Council 1st November 2016
    The Public are invited to attend the above meeting

    AGENDA
    1. Apologies

    2. To receive declarations of interest.

    3. To approve the minutes of the Parish Council meeting held on
    Thursday 8th September 2016

    4. Matters arising from the Minutes.

    5. Any reports from the Police, County or District Councillors

    6. Community Fund. Committee report
    The following points are included for discussion:-.
    War Memorial
    W. Beckham Nature Area is very overgrown with dangerous branches.
    The establishment of a trust fund to further travel and education.
    To consider donation for new toilets at Bodham Village Hall

    7. Financial matters.
    To consider and approve the budget for the year 2017-2018 and set the precept.
    Bank Balances at 9/9/2016:- Community a/c £13136.18 Premium a/c £18590.40
    The following invoices are for approval and payment:-
    TCV Work at W. Beckham green £360
    R. Wells memorials Second and final payment £1137
    J. Stibbons Salary and expenses (Aug-Oct) £482.93
    HMRC PAYE £92
    .D.McNeight Materials for notice boards £66.96

    8. Planning Ref PF/16/1434 Rookery Farm, W. Beckham. Variation of condition 2 of permission PF/15/0423 to raise roof height to facilitate additional first floor within outbuilding.
    PF/16/1275 Lodge Farm, Sheringham Road, Change of Use (retrospective)
    Wind Turbine (Bodham abd Selbrigg) A Public Enquiry is to be held on 22nd. November 2016

    9. Playing Field
    Community Asset Transfer.

    10. Correspondence
    Local Government Boundary Review

    11. Matters for information only or for the next agenda.

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